October Board Meeting

13 Oct 2018 12:24 AM | Julie Tucker (Administrator)

October 13 2018 Agenda

Start: 
End: 

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

  1. Welcome those in attendance through Webinar.
  2. Recognition of ALL Board members in attendance
Governing Officers
  • Julie Tucker, LCMHC, President
  • Uma Dorn, Ph.D., Vice President & EXEC Chair
  • Dennis Tucker, LCSW, Secretary & GBAB Chair
  • Empty, Treaurer
Board Members
  • Ellen Behrens, Phd, ECGS Chair
  • Trevor Earl, LCMHC PRMM Chair
  • Scott Carter, LCMHC, LPPC Chair
  • Gray Otis, LCMHC, Presdential Advisor & PPAC Chair
  • Paul Callister, Past President
List of Voting Members who are Absent.
  • Julie Tucker, LCMHC, President
  • Uma Dorn, Ph.D., Vice President & EXEC Chair*
  • Dennis Tucker, LCSW & GBAB Chair
  • Gray Otis, LCMHC, Presidential Advisor & PPAC Chair 
  • Paul Callister, Past President*
  • Ellen Behrens, Ph.D., ECGS Chair
  • Trevor Earl, LCMHC, GBAB Chair
  • Scott Carter, LCMHC, LPPC Chair
Do we have a Quorum, 4 voting members in attendence? YES/NO

III.          Secretary - Call to Ratify Notes from June

  1. Secretary to call for motion to ratify meeting notes from September.
  2. Secretary to give the floor to the President.
IV.          Discussion on Administrative Organization of UMHCA and Instruction by Julie Tucker, President
  1. Business of governing Officers.
    1. President
      1. Jason Wagner has resigned as Treasurer, we would like to thank him for his service.
        1. We have been attempting to change over the bank accounts but ran into a few snags. As of today Jason is still on bank accounts. Dennis was named by Jason as Trustee.
        2. In need of a new Treasurer
      2. Kristin Erskine lost her job with Argosy. She now works for Valley Mental Health. She has resigned from UMHCA. We would like to thank her for her service.
      3. Committee Chairs to have a time they meet once a month to make progress (about 1-1 1/2, can be on site or via Gotomeeting). Ellen brought up concerns about overlapping committee Do the committee chairs have a time for their standing meeting?
        1.  Committee Chairs to begin using website for meetings, and notes and projects. How is this going?
        2. Mission statement for each Committee to be supplied to PRMM. This allows those who want to join the committee know what its about. Each chair to give it to Trevor by next board meeting. Do we have mission statements?
        3. PRMM to have Gotomeeting set up to run the meeting every month. 
      4. PRMM committee to meet with each committee to create landing page. (Strictly a working meeting)
      5. Board Retreat Update.
        1. Paul Callister
    2. Vice President
      1. Uma and I met last month, she will be calling a meeting of the Executive to discuss the following issues:
        1. Coordination of the Committees
        2. Inurements for the Board Members
        3. Exploring a subscription format for Members in the board.
    3. Secretary
    4. Treasurer Report on Income and Expense
      1. Paypal progress & transaction fees.
        1. We used paypay for the conference
      2. Switching Banking
        1. Not yet accomplished
      3. UPdate on accounts.
        1. Paypal $3,367
        2. Income in September $4,000
        3. Reimbursements from Conference so far $600
        4. Zions @$11,270
        5. Total currenting in all accounts @ $14,637
      4. Budgets to be placed in Quickbooks
        1. $2550 Approved for PPRM
        2. $3600 Budget Approved for ECGS
        3. $0 Budget Approved for LPPC.

V. Order of Business to be Reported & Submitted for Vote

  1. Last Month's Unfinished Business
    1. No Unfinished business.
  2. Bylaw Updates
    1. No bylaws updates finished yet. Schedule for next months meeting.
    2. Presidential Advisor & Past President to be assigned this committee as part of their responsibilities and to be placed into the Bylaws.
    3. Changes to redefine responsibility of the committees according to most uptodate informtiond that are necessary to clarify committee responsibilities, committee chair responsibilities, or clarification for the Bylaws, etc.
    4. Paul Carver (Member of DOPL) to be a non-voting member of PPAC
  3. Submission of Nominations for Committee Chairs
    1. Sandi Williams (?)
  4. Budgets Changes

  5. Volunteer Update
    1. Jenaveve Tucker - Conference report for volunteers.
  6. Executive Committee
    1. New Projects or Concerns
    2. Update on Current Projects
    3. Items for Vote
    4. Suggestions from Board.
  7. Legislative & Public Policy Committee. (LPPC)
    1. New Projects
    2. Update of progress.
    3. Items for vote.
    4. Suggestions from Board.
  1.  Education, Conference, & Graduate Student Committee (ECGS)
    1. New Projects
    2. Update of progress
    3. Items for vote.
    4. Suggestions from Board.
  2. Public Relations, Marketing & Membership Committee (PRMM)
    1. New Projects
    2. Update of progress
    3. Items for vote.
    4. Suggestions from Board.
  3. Professional Partnership & Associate Partnership Committee (PPAC)
    1. New Projects.
    2. Update of progress.
    3. Items for vote.
    4. Suggestions from Board.
  4. General Board & Advisory Board Committee (GBAB)
    1. New Projects
    2. Update of progress
    3. Items for vote
    4. Suggestions from Board.

VI. Changes to be done to the Bylaws for vote for next month.

  1. Any changes determined by this meeting that are necessary to clarify committee responsibilities, committee chair responsibilities, or clarification for the Bylaws, etc.

VII. Other Potential UMHCA Issues

  1. Open to floor for discussion
  2. Any issues not already discussed above.
VIII. Secretary to Close the meeting.


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