June 8th 2019 Agenda

Start: 

End: 

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

Governing Officers

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary & EXEC Chair
• Dennis Tucker, LCSW, Treasurer & GBAB Chair

Board Members

• Ellen Behrens, Phd, Education & Conference Chair
• Terri Goldstein, ACHMC, EXEC Chair
• Sandi William, LMFT, PPAC Chair
• Julie Tucker, LCMHC PRMM Chair
• Scott Carter, LCMHC, LPPC Chair
• Gray Otis, LCMHC, Presdential Advisor
• Paul Callister, Past President, Graduate Student Chair

List of Voting Members who are Absent.

• Julie Tucker, LCMHC, PRMM Chair, President
• Dennis Tucker, LCSW, GBAB Chair, Treasurer
• Terri Goldstein, ACMHC, EXEC Chair,* Secretary
• Gray Otis, LCMHC, Presidential Advisor 
• Sandi Williams, LMFT, PPAC Chair 
• Paul Callister, LCHMC, Past President, Graduate Student Chair
  
• Ellen Behrens, Ph.D., Education & Conference Chair
• Scott Carter, LCMHC, LPPC Chair

Do we have a Quorum, 5 voting members in attendence? YES/NO

III.          Secretary - Call to Ratify Notes from November

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

1. None
2. 
   

V. Committee Updates & Votes

1. Executive Committee
   1. New Projects or Concerns
   2. Update on Current Projects
      1. Office Space (Update): Dennis reported that UMHCA has leased an office space for the cost of $343 per month and has paid the first year in advance. Attendees toured the space.
         1. Space was over budget by $43/month.
         2. Best option for Internet not determined.
         3. Bryce will present best options for using the space and furnishings which will be reviewed at July board meeting.
         4. July board meeting will be held in the Conference Room at the location of the UMHCA office.
         5. August meeting will likely be held in the UMHCA space.
         6. Ten chairs and a TV will be purchased in advance of the July board meeting to accommodate overflow.
      2. Attorney subscription (Update) - HOLD
      3. Attorney to "sue for parity" (Update) - HOLD
      4. Dual-chair
         1. Dual-chair structure will be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
         2. Diagram 1: Shows dual-chair structure
         3. Diagram 2: Shows the parameters of a quorom.

            1. The top portion shows the seven committees; the bottom portion shows the five officers (president, pres-elect or immediate past-president, secretary, treasurer, presidential adviser). 

            2. We have a representative quorum at a board meeting when: At least four of seven committees are present AND at least three of five members of the EXEC (officers) are present. **Individuals may hold two (or more) roles and exercise those votes.

   3. Items for Vote
      1. I motion for the board to approve an expenditure of up to $_____ to purchase ten chairs, and a television as noted in item 2.1.3.
      2. I motion for the board to adopt a "dual-chair" be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
   4. Budget Changes
      1. I motion for an amendment to the budget in the amount of  $_____ to purchase ten chairs, and a television as noted in item 2.1.3.
         
   5. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects
   2. Update of progress.
      1. Copy of Letter
      2. Public Comment Period (Discussion)
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board
4. Public Relations, Marketing & Membership Committee (PRMM)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
5. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
6. General Board & Advisory Board Committee (GBAB)
   1. New Projects
   2. Update of progress
      1. Peer Consultation Indemnification Letter
         1. Does the link work?
         2. Must it be signed or is 'yes' okay?
      2. Ethical Decision-making Models (Discussion)
         1. Model for Ethical Decision Making, Jeri Stevens
         2. Just tell me if this is (Un)Ethical, Jason King
         3. The Practitioner's Guide to Ethical Decision Making         

            1. Identify the problem.

            2. Apply the ACA Code of Ethics. (change to AMHCA Code of Ethics)

            3. Determine the nature and dimensions of the dilemma.

            4. Generate potential courses of action.

            5. Consider the potential consequences of all options and determine a course of action.

            6. Evaluate the selected course of action.

            7. Implement the course of action. 

         4. 8. Document that the consultation has occurrence

   3. Items for vote.
      1. It is proposed that we adopt the Practitioner's Guide Ethical Decision Making as the official peer consultation group ethical decision making model, provided that we adopt the AMHCA code of ethics over the ACA, and provided that the 8th step of documentation is also included. 
         1. Motioned by Dennis Tucker
         2. Seconded by _____________?
   4. Budget Changes.
   5. Suggestions from Board.
7. Graduate Student Committee (GSC)
   1. New Projects
   2. Update of progress: Meeting of 6-7-19.
      1. Paul is stepping down as the chair of the Graduate Student Committee. It has been an honor to be in this position.
      2. Paul is nominating Anna Lieber to be the chair of the Graduate Student Committee. She has expressed willingness to serve in this position.
      3. The Graduate Student Committee continues to prepare to visit CMHC programs this fall to let students know about UMHCA.
      4. The committee is also preparing to contact online CMHC schools who may have students from Utah. 
      5. The committee is considering offering a scholarship for CMHC graduate students. The executive committee recently gave us feedback that we need to demonstrate that a scholarship is appropriate for a 501(c)6 organization. We will work on this and bring it back to the UMHCA board. 
      6. The GSC is working on adding "emerging professionals" to the proposed bylaw changes for the proposed Graduate Student and Emerging Professionals Committee" and will bring this back to the UMHCA board.
   3. Items for vote.
      
   4. Budget Changes.
   5. Suggestions from Board.

VI.    Business of Governing Officers.

1. 1. President
   2. Vice President
   3. Secretary
   4. Treasurer Report on Income and Expense
      1. It was verified the the numbers presented at the last board meeting included a large rollover amount from the transition of accounting systems.
      2. Balances of of June 7
      • PayPal: $11,787.00
      • Checking: $14,941.22
      • Savings: $1,621.83
      • Total: $28,350.05
      • Income (May): $508.48
      • Expenses (May): $178.32
      • Net income (May): $330.16
2. Changes done to By-laws.
3. 1. List developed of ratified items that need to be added to the Bylaws.
   2. Graduate Student Committee is working on a revision to include emerging professionals.
4. Nomination for Committee Chairs
   1. Graduate Student Committee: Nominee: Anna Lieber 
   2. Legislative & Public Policy Committee- Dual-chair nominees: Jordan Briggs,  Jenn Zeuschner
      
   3. President-elect: Ellen Behrens, Ph.D., LCMHC, Dennis Tucker, LCSW
5. Volunteer Updates

VII. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

VIII. Secretary to Close the meeting.