July 13th 2019 Agenda

Start: 

End: 

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

Governing Officers

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary 
• Dennis Tucker, LCSW, Treasurer 

Board Members

1. Ellen Behrens, Phd, EACC Chair
2. Jordan Briggs, ACMHC, LPPC Dual Chair 
3. Paul Callister, Past President
4. Scott Carter, LCMHC, LPPC Chair
5. Anna Lieber, Graduate Student Chair
6. Terri Goldstein, ACHMC, EXEC Chair
7. Gray Otis, LCMHC, Presdential Advisor
8. Dennis Tucker, LCSW, GBAB Chair
9. Julie Tucker, LCMHC, PRMM Chair
10. Sandi Williams, LMFT, PPAC Chair

List of Voting Members who are Absent. bv

• Ellen Behrens, Phd, EACC Chair     

Do we have a Quorum, 5 voting members in attendance? YES/NO

III.          Secretary - Call to Ratify Notes from June

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month & Related Votes

V. Committee Updates & Votes

1. Executive Committee
   1. Executive Committee did not meet in July. 
   2. New Projects or Concerns
   3. Update on Current Projects: Work on current projects continued. Tables and chairs were purchased. Internet service is in place.
   4. Items for Vote
      
   5. Budget Changes
   6. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects or Concerns
   2. Update on Current Projects: Rule 4-903 Comments
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects
   2. Update on Current Projects
      1. Fall Mini-Conference (September):
         1. Continue 2 hours Ethics and 2 hours Suicide training
         2. We want to ask Anna Lieber to do the suicide training and Janine Wanlass to do the ethics training.  Their evaluations from the Annual conference were very good!
         3. Host at Westminster in early-mid September (allows 2 weeks to email CE certificates before license renewals are due)
      2. Annual Conference (March)
         

August 1-Nov1 Post Call for Proposals on Website/Social Media. Include Save the date & booth rental Info

Dec 1 – Dec 31 Committee selects presenters, builds schedule, and request CE from LMFT and UT-NASW

Early January – Post Conference flyer and schedule on website and social media and do first Dopl email blast to all 3 professional associations

February – Second dopl email blasts to all 3 professional association

2.  Venue: Committee members agree to call a conference center and report to Ellen via email by July 8 pricing for the following:

3.  Dates: any time in March, Friday 9-5; Saturday 9-12

4.  Attendees: Target of 150-200 people

5.  Venue Requirements:

1. FR from 8-1, Banquet Hall for opening, keynote, and lunch catered by the venue (get buffet and brown bag pricing).

2. Friday from 1-5, 4 rooms each holding 50-60.

3. Saturday from 9-12, 3 rooms each holding 50-60

4. AV support & projectors

5. Registration space and vendor tables (guessing up to 12 vendors)

6. Parking

7. Water, Tea, Coffee and light snacks for check-in time and breaks

6.  Budget: Pens & Pads, Venue, Dopl mailings (1 in Fall and 2 in winter for CMHC, LCSW, LMFT)

3.  Co-Chair for Committee: Carrie nominated for co-chair

4.  CE Applications for organizations that want to offer UMHCA approved CE: Ellen will draft the CE Application and Fee structure and will submit to Board for approval. Jim said website can support on line payments for CE application

5. Items for vote.

1. Caroline Graham for co-chair.
2. CE Approval for Organizations (Forms provided)

1. Budget Changes
2. Suggestions from Board

5. Public Relations, Marketing & Membership Committee (PRMM)

1. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
2. General Board & Advisory Board Committee (GBAB)
   1. New Projects or Concerns
      1. PRMM's requested assignments: 
         1. Update Welcome letter - done 26Jun19
      2. GBAB blog submission
         1. How often? 
         2. Make year assignments now?
      3. Continual recruitment email for peer consultation group, 
         1. every three months
      4. Continual retention of members who have expressed interest in the committee
      5. Ideas: a) peer consultation break out session for conference? Could be an ethical CE. One model peer group vs multiple break outs, b)
      6. Of Future interest":
         1. Monthly CEU webinar on current events in mental health world
   2. Update on Current Projects
      1. Peer Consultation Group -
         1. The monthly meetings are being had
         2. The procedures are followed
         3. Areas for improvement:
            1. Dire need for better internet as we've consistently had problems seeming due to range limits.
            2. Attendance can improve, but not the focus till we get internet issue addressed
         4. Possible solutions:
            1. Better internet through: 
               1. Wifi range extender
               2. Move the group the the UMHCA office and use their wifi
            2. Attendance: improve the gotomeeting experience and they will come
               1. Then we can retain those once interested
               2. Then we can expand to others in UMHCA
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.
3. Graduate Student Committee (GSC)
   1. New Projects or Concerns
   2. Update on Current Projects
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.

VI.    Business of Governing Officers.

1. 1. President
   2. Vice President
   3. Secretary: logistics and documentation
   4. Treasurer Report on Income and Expense
      1. July 13 - current balance Checking: $7,970.10. This time last month we had: $10,127.99
         1. Major monthly expenses:
            1. PRMM projector & equipment etc. -1,097.22
            2. UMHCA tables & chairs : -$739.48
         2. July 13 - current balance money market: $1,622.08
            
2. Changes done to By-laws.
3. 1. Next step
4. Nomination for Committee Chairs
   1. Completed in committee reports.

VI Other Potential Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

VIII. Secretary to Close the meeting.