October 12 2019 - Agenda

14 Sep 2019 9:26 AM | Carrie Graham (Administrator)

October 12th 2019 Agenda

 I.  Call to Order by Secretary

II.  Welcome to ALL in attendance By Secretary.

  1. Welcome those in attendance through Webinar.
  2. Recognition of ALL Board members in attendance
    Governing Officers
  • Julie Tucker, LCMHC, President
  • Scott Carter, LCMHC, Vice President
  • Terri Goldstein, ACMHC, Secretary 
  • Dennis Tucker, LCSW, Treasurer 

    Board Members

  1. Ellen Behrens, Phd, EACC Chair
  2. Jordan Briggs, ACMHC, LPPC Chair 
  3. Paul Callister, Past President
  4. Scott Carter, LCMHC, Vice President
  5. Carrie Graham, ACMHC, EACC Dual Chair
  6. Anna Lieber, Graduate Student Chair
  7. Terri Goldstein, ACHMC, EXEC Chair
  8. Gray Otis, LCMHC, Presdential Advisor
  9. Dennis Tucker, LCSW, GBAB Chair
  10. Julie Tucker, LCMHC, PRMM Chair
  11. Sandi Williams, LMFT, PPAC Chair
   List of Voting Members who are Absent. 

Do we have a Quorum, six (6) voting members in attendance?

III.  Secretary - Call to Ratify Notes from October

  1. Secretary to call for motion to ratify meeting notes from last month.
  2. Secretary to give the floor to the President.
  3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

  1. None

V. Committee Updates & Votes

Executive Committee (EXEC)
  1. Did not meet, no report.

2. Legislative & Public Policy Committee. (LPPC)
  1. New Projects
  2. Update of progress.
    1. Clinical Supervision Update (Gray Otis-Via remote)
  3. Items for vote
  4. Budget Changes
  5. Suggestions from Board
3. Education & Conference Committee (EACC)
  1. New Projects
  2. Update of progress.    
Met on 10/9/19. 
 Fall Conference   

Oct 18, Friday, noon-5:00.  Roughly 145 attendees, registration closed.  Catered snacks/drinks.  Speakers (Dr. Wanlass and Anna Lieber) will submit slides for posting on website.  Jonah making evaluations for both sessions.  Ellen, Jordan, Carrie, Bryce, and Sarah will be present to support the event.  Jim making name tags.  CE certificates emailed after event.  UT-NASW (and UMHCA) approved for 4 CEs. Parking in bottom 3 levels of structure; overflow at Sugarhouse Park. Parking instructions emailed to attendees. Total expenses:  $310 for Dopl Lists and approx.. $500 for food/drinks.                                    


Annual Conference  

Friday in March (8:30-5:30, with 8 CEs)    Plan one day conference because attendance was low on Saturdays. Reduces CEs by 2.  Proposed prices adjusted accordingly.


Committee recommends changing to a conference venue, given prior issues with parking, registration space, technology.  After researching 6 venues, we recommend the following because of the cost and quality:

Recommended Venue:

 UTAH CULTURAL CELEBRATION CENTER

 1355 West 3100 South  (Prices based on 175 attendees)

Large Hall for 250 & 4 break out rooms, free parking, wifi = $1560 with 20% nonprofit discount.  AV and linens = $1000 estimated.  Estimated total:  $2560

(Note:  Other venues ranged from $3,300-6,200)

Catering = $4500 estimated.  Provided by JK Indulgence (a preferred caterer at the Utah CCC and lowest cost) $19.00-22.00 pp lunch, full service; snacks/drinks approx $5.00 pp

Expenses:

Venue + catering:  $7060  (20% deposit, due when reserving= $1312)

DOPL Email lists $350  (Committee recommends purchasing DOPL lists for LCSWs, CMHCs, LMFTs.)

Total Estimated Expenses:  $7410

Proposed Conference Fees:

$160 for Members  ($20 per CE hour)

$200 for non-members ($20 per CE hour + price of membership)

$75 for Students ($20 less than last year, when adjusted for lower CEs)

Estimated Registration Revenue:  $32,000 (10 students, 87 members, 87 non-members)

(Note:  If registration is as low as 100 registration revenue is $18,000)

Projected Net:  $24,590  (Adjusted based on vendor and sponsor revenue, below)

Vendors/exhibitors:

New initiative
Charge $250-300 per table?
Perhaps that would generate $3000

Sponsor funded items:

Coloring Pencils $200

Programs $200

Other (e.g., badges) $200

Lunch and/or snacks: ?

3. Items for vote

The Annual conference will be held at the UTAH CULTURAL CELEBRATION CENTER  and food will be provided by one of their preferred caterers.  A 20% deposit is authorized.

The Conference fees will be $160 for Members, $200 for non-members, $75 for Students  (Includes lunch and beverages)

DOPL lists will be purchased, costing approx. $350

4. Budget Changes

5. Suggestions from Board

4. Public Relations, Marketing & Membership Committee (PRMM)

  1. New Projects
  2. Update of progress
  3. Items for vote
  4. Budget Changes
  5. Suggestions from Board

5. Professional Partnership & Associate Partnership Committee (PPAC)

  1. New Projects
  2. Update of progress
    1. We are excited that the conference committee has included the Social Workers for the upcoming conference! We feel that the consistency of these invitations will for sure benefit us.
    2. Gray and Sandi made connection with the President of UAMFT.  He is also the chair of the MFT’s at Utah State so we are hoping to formalize a relationship there on both fronts. He has been very responsive.  Committee asks the board for "asks" for UAMFT President.
  3. Items for vote
  4. Budget Changes
  5. Suggestions from Board

6. General Board & Advisory Board Committee (GBAB)

  • New Projects
    1. Continual recruitment email for peer consultation group, every three months. 
    2. Continual recruitment email for GBAB committee.
    3. Continual retention of members who have expressed interest in the committee.
    4. Need for one to two confederate volunteers to buffer the ranks and ease tension for new attendees.
  • Update of progress: 
    1. Peer consultation meeting.
      1. The group is fully up and running. The power point/ PDF sets the pace and grants focus to the group's efforts, including review of group parameters, expectations, set up of group agenda, and its proper pacing. Gotomeeting kinks have been worked out, with inclusion of 'the owl' and the large screen. 
      2. With the possible new job of Dennis Thursdays may be out of the question, though Friday or Saturday may be a consideration. Or a new group head. Or let the group go. Your thoughts?
  • Items for vote.
  • Budget Changes.
  • Suggestions from Board.
     7. Graduate Student Committee (GSC)
  1. New Projects - GSC agrees with including emergering professional into the bylaws and has a rough draft which will be submitted to the executive committee for review today. 
  2. Update of progress: Met with Westminster 1st year students, still scheduling for other Utah schools. GSC is ready to contact online schools and potential internship sites, however, we are waiting for umhca.org email address to begin this process. 
  3. Items for vote
  4. Budget changes
  5. Suggestions from Board

VI. Business of Governing Officers.

  1. President
  2. Vice President
  3. Secretary
    1. Email update
  4. Treasurer Report

VII.  Changes done to By-laws.

VIII. Nomination for Committee Chairs

IX.  Volunteer Updates

X. Other Potential UMHCA Issues

  1. Open to floor for discussion
  2. Any issues not already discussed above.
XII. Secretary to Close the meeting.


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