Novembers Board Meeting

10 Nov 2018 9:00 AM Julie Tucker (Administrator)

Nov 10 2018 Minutes

Start: 9:11 AM

End: 11:00 AM

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

Governing Officers

• Julie Tucker, LCMHC, CFMHE, President
• Uma Dorn, Ph.D., Vice President & EXEC Chair
• Terri Goldstein, ACMHC, Secretary
• Dennis Tucker, LCSW, CFMHE,Treasurer

Board Members

• Ellen Behrens, Phd, ECGS Chair
• Trevor Earl, LCMHC PRMM Chair
• Scott Carter, LCMHC, LPPC Chair
• Gray Otis, LCMHC, Presdential Advisor & PPAC Chair
• Paul Callister, Past President
• Sandi Williams, LMFT, PPAC Chair

List of Voting Members who are Absent.

• Julie Tucker, LCMHC, President
• Uma Dorn, Ph.D., Vice President & EXEC Chair*
• Dennis Tucker, LCSW & GBAB Chair
• Gray Otis, LCMHC, Presidential Advisor
• Paul Callister, Past President*
  
• Ellen Behrens, Ph.D., ECGS Chair
• Sandi Williams. LMFT, PPAC Chair
• Trevor Earl, LCMHC, GBAB Chair
• Scott Carter, LCMHC, LPPC Chair

Do we have a Quorum, 5 voting members in attendence? YES/NO

III.          Secretary - Call to Ratify Notes from October

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.

IV. Unfinished Business from Last Month

1. Education, Conference, & Graduate Student Committee (ECGS)

• Items for vote.ECGS Proposal #1 for Board Vote (PASSED)
• Seeking authorization for up to $600 to do 2 separate mailings: 1 mailing in November for Call for Papers/Save the Date and 1 mailing in January for Conference Registration.  We plan to do mailings to CMHCs first.  If responses are low on either CMHC mailing, we would send to LCSWs

1. • Conference fees (Friday lunch included)
   • • $170 Member (Full Conference)
     • $115 Member (Half Conference)
     • $205 Non-Member (Full Conference)
     • $150 Non-Member (Half Conference)
     • $95 students
     • Presenters Free
     • Early Bird will be $30 less than each above noted fee and will expire 45 days prior to conference.
   • Disscussion:
   • • Suggests amending to $800 so that LMFT can be mailed as well
     • Submitting proposal through NASW
     • If LMFT is included, increase cost of $25.49
     • Does it make sense for LMFT to be included as part of mailing list?
     • Email may be sent to LMFT President
     • LMFT must have a certain amount of CE that are specifically marriage and family oriented
     • Committee has discretion on when things are sent
     • Expected to make back all money spent and more
     • If LMFT attend, ensure that they can benifit
     • Could possibly be a enticing reason for LMFT to join
     • Specifically delineate LMFT CE
     • Suggestion: have specific CE advertisement, to be discussed in Committee
     • Is the value of the conference shown in it's price? (Tabled)
     • UMHCA conferences give enough CE
   • Recommondations:
   • • add LMFT  

2. ECGS Proposal #2 for Board Vote (

   • ECGS proposes that that the ECGS be reconfigured into 2 distinct committees:  
     • a Graduate Student Committee, with the mission of providing outreach, support, professional networking, and education for graduate counseling students, 
     • an Education and Conference Committee, with the mission of coordinating the Annual Conference and Fall Mini-Conference as well as any additional educational projects.  
       • Rationale:  The ECGS has too large a mission, with too many competing projects to manage.  By creating 2 distinct committees, the work load becomes more manageable and targeted for each committee.  
     • (Moved to Separate Section) Ellen Behrens nominates Paul Callister to chair the Graduate Student Committee.   Ellen Behrens would like to continue as the chair of the Education and Conference Committee. 
     • There are sufficient graduate student members to populate the new Graduate Student committee as well as sufficient members to populate an Education and Conference Committee.  
   • Discussion:
   • • Already been voted upon
     • Motion for name submissions for candidates for chair of Graduate Student Committee (abbreviation and name to be decided and presented for next month)
     • Seconded
     • No Discussion
     • Voted in Unanimous
     • Under the President of UMHCA's direction Paul will proceed as Chair Head with the assumption that the new committee will be placed in bylaws next month
   Updates about the Annual Conference
   
   • Date:  March 15-16
   • Location:  University of Utah (specific location TBD; Dr. Dorn is helping with arrangements)
   • Lunch included in fee and provided on site
   • 150 attendees anticipated
   • A newly revised Call for Proposals is posted on the website. 
   • Proposals will be due by 1/15/2019
   • Plan for at least 4 sessions per time slot.
   • Gray Otis will be our keynote speaker.  
   • In addition to the proposals submitted online, the committee will invite experts to present on salient counseling topics such as professional counseling identity; counseling ethics; suicide training; clinical training sessions (e.g., EFT).
   • For each session, there will be at least 1 licensed mental health therapist presenter.
   • We plan to email a Call for Proposals/Save the Date announcement to the dopl list ASAP
   • We plan to email a registration announcement in January to the dopl list
3. Suggestions from Board.
   1. Suggestions:
      1. Recording conferences to give as CE at a later date (tabled)

General Board & Advisory Board Committee (GBAB)

1. New Projects:
   1. Welcome Email to new members for PRMM:
      1. Third email sent to new members from UMHCA
      2. Update from counseling world.
      3. Content to be updated every three months
   2. What needs do other committee's have of GBAB? 
      1. Routine requests: (Please submit with dates needed so so all assignments can be appropriately scheduled)
         1. to be found on the GBAB About Page
      2. One time only requests: 
   3. PRMM committee to aid GBAB with:
      1. Modeling our website
      2. use of templates
   4. Ongoing quest for pertinent topics to mental health world:
      1. Insurance billing: Did you know ... that the standard clinical hour is now 45 minutes?
      2. Couples Counseling: Did you know ... that you could bill if done appropriately?
      3. Updated CPT Codes: Did you know ... current and updated codes exist that?
   5. Items to vote on:
      1. Would like to create a survey to find out needs for membership of UMHCA (Survey Monkey)
         1. This will help give an idea on what needs to be focused on for the Hot Topics
            1. Weekly update from AMHCA (Gray Otis)
2. Update of progress:
   1. PRMM committee requested tasks: 
      1. mission statement, which is: "GBAB The eyes and ears of UMHCA- Keeping a finger on the pulse of the mental health community."
      2. Committee summary, which is: "The GBAB committee serves to keep mental health professionals apprised on developing situations in the mental health world. Why is this information important? As mental health professionals, we need to know what affects our community. From there, we can make influential moves on a local level. The GBAB committee is the eyes and ears of UMCHA, keeping a finger on the pulse of the information that impacts our career. Be the one to discover vital information UMCHA focuses on next. Be a local influencer. Take your career into your own hands."
      3. 3 to 5 bullet points on latest and greatest, which are: 
         1. * GBAB has created a blog of hot topics found from the latest and greatest in the mental health world
         2. * To our best ability we seek to include all perspectives of blog related hot topics
         3. * The hottest hot topic this month is: The Opioid Crisis.
         4. * The hottest hot topic article this month is The Myth of What’s Driving the Opioid Crisis . See it in the blog! 
   2. "Hot Topics", updated and posted monthly on Web page, with newest posted first and oldest last.
      1. Send submissions to Dennis Tucker, LCSW
3. Items for vote
   1. Motion: Survey of UMCHA membership to aid our hot topic pursuit
4. Suggestions from Board.
   1. 1. Requested for PRMM Committee to create a survey with questions/content provided from GBAB
         1. PRMM is responsible for sending out emails/announcements to membership for any/all committee(s)
         2. Suggestion: consider paying $52.72 to send to DOPL list (PRMM responsibility as advertising with GBAB help and budget)
         3. Missing link on information gathering (lacking LMFT)
            1. Sandi Williams
         4. Information from Students
         5. Email is posted on GBAB site
      
      

Professional Partnership & Associate Partnership Committee (PPAC)

1. New Projects.
2. Update of progress.
3. Items for vote.
4. Suggestions from Board.
5. Who is in PPAC?
   1. Dennis Tucker, Julie Tucker, Gray Otis, Sandi Williams, Rebecca Backman, Paul Callister, Paul Carver
      1. Emails found on website

V.          Discussion on Administrative Organization of UMHCA and Instruction by Julie Tucker, President

1. Business of governing Officers.
   1. President
      1. ACA vs AMHCA
         1. ACA
            1. encomposes most professions that can be considered "counselors"
            2. has own agenda that does not necessarily benefit CMHC
            3. ACA is doing nothing for Utah Counselors
         2. AMHCA
            1. Specifically meant to advocate for CMHC, however, it does it on a national basis and does not have much advocacy for individual states
            2. 
               
      2. Why UMHCA?
         1. UMHCA  is the state chapter which is meant to provide advocacy for CMHC on the state level
         2. UMHCA is the voice of Mental Health Counselors in Utah
      3. Committee's Structure and Power
         1. Scope of practices for chairs.
         2. Over riding of Executive Committee or President
         3. Ensuring committee members are properly credited
            1. give credit where credit is due
      4.  4-903 (Child Custody Evaluations) update.
         1. Jason King
         2. Committee for the 4-903
            1. Standing Committee on Children and Family Law, Rule 1-205(1)(B)(vi) identifies the membership.

         1. (1)(B)(xi) The Committee on Model Utah Civil Jury Instructions shall consist of two district court judges, four lawyers who primarily represent plaintiffs, four lawyers who primarily represent defendants, and one person skilled in linguistics or communication. 

         2. The psychologist on the committee are not on the committee they are the experts in the field this committee has been consulting with, they are hostile but they are not the ones determining if a CMHC can do custody evaluations. Committee has put this issue aside due to a legislative issue being presented on the hill by Senator V. Lowry Snow. This has nothing to do with our claim of full parity. We may need to look at another option. 
            1. May need to be handled through the legislature
               • Should be talked about in the Legislative Committee
                 
            2. Another reason UMHCA is relevant
               • only active voice for CMHC
                 
      5. Bylaw changes - None.
   2. Vice President
   3. Secretary
   4. Treasurer Report on Income and Expense

VI. Order of Business to be Reported & Submitted for Vote

1. Volunteer Update
   1. Jenaveve Tucker
2. Executive Committee
   1. New Projects or Concerns
   2. Update on Current Projects
   3. Items for Vote
   4. Suggestions from Board.
3. Legislative & Public Policy Committee. (LPPC)
   

1. 1. New Projects
   2. Update of progress.
   3. Items for vote.
      1. Amend budget
         1. Previously $0, would like to change it to $600/year
            1. reason being to cultivate relationship with other communities/politics
            2. Local politics
            3. Invite to lunch to create contact and discuss issues
         2. Motioned
         3. Unanimously voted for
   4. Suggestions from Board.

   Meeting Extend Half an Hour
2. Public Relations, Marketing & Membership Committee (PRMM)
   1. New Projects
   2. Update of progress
      1. Waiting for Committees to give info for Landing Page 
         1. Email will be sent out to individual Committees
      2. Notes from ratified notes (Terri) to be sent out monthly
   3. Items for vote.
   4. Suggestions from Board.

VII. Changes to be done to the Bylaws for vote for next month.

1. Any changes determined by this meeting that are necessary to clarify committee responsibilities, committee chair responsibilities, or clarification for the Bylaws, etc.

VIII. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

IV. Secretary to Close the meeting.