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Board Meeting Minutes - April 9, 2022

  • 9 Apr 2022 10:47 AM
    Message # 12701460
    Anne Farley (Administrator)

    Utah Mental Health Counselors Association

    April 9, 2022

    Board Meeting Minutes

    Start: 9:07 am

    End:   10:00 am

    MEETING HELD BY WEBINAR DUE TO COVID-19

    ·       Explanation of Board Meeting and Protocols by President

    ·       Welcome to ALL in attendance By Secretary 

    ·       Welcome to those in attendance through Webinar

    ·       Recognition of Governing Officers and Members of the Board 

    ·       Excused

    Governing Officers

    ·       Anna Lieber, LCMHC, President

    ·       Julie Tucker, LCMHC, Immediate Past-President

    ·       Ellen Behrens, LP, LCMHC, Ph.D., Vice President

    ·       Anne Farley, ACMHC, Secretary

    ·       Terri Goldstein, LCMHC, Treasurer

    ·       Gray Otis, LCMHC, Presidential Advisor

    Board members 

    ·       Ellen Behrens, LP, LCMHC, Ph.D., Vice President

    ·       Christopher Austin, ACMHC, LPPC Chair

    ·       Anne Farley, ACMHC, Secretary

    ·       Terri Goldstein, LCMHC, Treasurer

    ·       Anna Lieber, CMHC, President

    ·       Jim Macedone, ACMHC, Executive Director

    ·       Gray Otis, LCMHC, Presidential Advisor

    ·       Kristal James, Ph.D, EEAC Chair

    ·       Julie Tucker, LCMHC, Immediate Past President

    1.     Call to Order

    2.     Recognize a Quorum

    3.     Call to ratify the Minutes of the March 2022 Board Meeting will be called in May’s meeting due to a lack of a quorum.

    4.     Special Announcements by the President

    1.     Reminder to reach out to members and contacts to join UMHCA committees.

    2.     We need to start thinking about electing a president elect as Anna’s term ends this year.

    5.     Business of Governing Officers

    1. President 
    2. Executive Director Report 
      1. Membership count is at 694, goal to address lapsed membership will be explored further in the PRMM committee
      2. Conference Report update; everything is moving smoothly, we have 153 signed up, quite a few of these will be online for the conference, we’ve brought in around 15,000-16,000.
      3. Two professional partnerships established and two more considering what level they would like to join.
      4. Conference sponsors
      5. NBFE will be online, but not in person.
      6. Social Media for UMHCA needs more support, likes, shares, etc.
    3. Presidential Advisor Report
    4. Vice President
      1. Facebook’s UMHCA page shows different
      2. Supervision track (49 are signed up) and in person numbers was discussed with regards to capacity and the numbers of those enrolled.
    5. Secretary
      1. The Board of Director’s Manual is completed and posted on the website.
      2. Will be correcting those items brought to attention.
    6. Treasurer Report

    1.      Account Balances 

    1.     Updated Account Balances.pdf

    2.     Fiscal Year-to-Date Performance

    1.     Updated SOA 03-22.pdf

    1.     Note: 03/2021: Only revenue is correct.

    3.     March 2022/2021 Performance & Comparison

    1.     Update compare 3-21 and 3-22.pdf

    2.      D & O Insurance:

    1.     New policy year begins 5/23/2022: Cost is $1126.00, and increase of $158. No plans to seek additional estimates.

    2. Terri suggested that we look into using a local bookkeeper who could reconcile the different accounts and produce the reports as a possible option.

    1.     Committee Business

    1. Executive Committee (EXEC)

    1.     New Projects

    2.      Update of Progress 

    1. UMHCA Keynote presentation is in final edit.
    2. Focusing on the annual report.

    3.     Items for Vote 

    4.     Budget Changes 

    5.     Suggestions from Board

    2. Legislative & Public Policy Committee. (LPPC)

    1.     New Projects  

    2.      Update of Progress 

    1. Committee meeting is being planned
    2. Counseling compact is proceeding forward and may be officially enforced by the annual conference

    3.     Items for Vote  

    4.     Budget Changes

    5.     Suggestions from Board

    3. Education & Conference Committee (EACC)  

    1.     New Projects

    2.     Update of Progress 

    1. Supervision track and presenters are in their spots. Their registered, they know their time spots and are prepared.
    2. Students are curious about the time to prepare for their posters.
    3. Discussion around communicating with the information sheet and training of the volunteers, communicating to them that each presenter will have a zoom monitor. We need to have bio’s, ask the monitor’s to ask the presenter’s how they would like questions to be handled.
    4. Discussed hardware needs, including HDMI adapters to ensure that these sessions will run smoothly.
    5. We need to schedule a training session for the volunteers and Zoom monitors.
    6. Discussed a possible walk through of the conference with Pamela for Thursday after 4:00 pm, if possible.
    7. Applications for CE’s have been submitted and advertised for all master’s level clinicians, Jim will follow up on Monday.

    3.     Items for vote  

    4.     Budget Changes  

    5.     Suggestions from Board

    4. Professional Partnership & Associate Partnership Committee (PPAC) (Hold)

    1.     New Projects

    2.     Update of Progress

    1. We are still looking for the committee chair

    3.     Items for Vote

    4.     Budget Changes

    5.     Suggestions from Board 

    5. Public Relations, Marketing & Membership Committee (PRMM) 

    1.     New Projects

    2.     Update of Progress

    1. Final edit of the “I See You” video
    2. We are purchasing SWAG today for the conference.

    3.     Items for Vote

    4.     Budget Changes

    5.     Suggestions from Board

    6. Graduate Student & Emerging Professionals Committee (GSEP)

    1.     New Projects

    2.     Update of Progress

    3.     Items for Vote

    4.     Budget Changes

    5.     Suggestions from Board

    7. Other Business and Items for Discussion

    8.  Adjournment

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