March 9 2019 - Ratified

  • 9 Mar 2019 8:59 AM
    Message # 7208011

    March 9th 2019 Minutes

    Start: 9:06 a.m.
    End: 10:44 a.m.

      I.          Call to Order by Secretary

    II.          Welcome to ALL in attendance By Secretary.

    1. Welcome those in attendance through Webinar.
    2. Recognition of ALL Board members in attendance
    Governing Officers
    • Julie Tucker, LCMHC, President
    • Terri Goldstein, ACMHC, Secretary & EXEC Chair
    • Dennis Tucker, LCSW, Treasurer & GBAB Chair
    Board Members
    • Julie Tucker, LCMHC, PRMM Chair, President
    • Ellen Behrens, Phd, Education & Conference Chair
    • Dennis Tucker, LCSW, GBAB Chair, Treasurer
    • Terri Goldstein, ACHMC, EXEC Chair
    • Sandi Williams, LMFT, PPAC Chair
    • Scott Carter, LCMHC, LPPC Chair
    • Gray Otis, LCMHC, Presdential Advisor
    • Paul Callister, Past President, Graduate Student Chair

    List of Voting Members who are Absent.

    • Ellen Behrens, Ph.D., Education & Conference Chair
    Do we have a Quorum, 5 voting members in attendence? YES

    III.          Secretary - Call to Ratify Notes from February

    1. Secretary to call for motion to ratify meeting notes from last month.
    2. Secretary to give the floor to the President.
    3. Meeting Called to Order
    IV.  Unfinished Business from Last Month.
    1. None
    V. Committee Updates & Votes
    1. Executive Committee
      1. New Projects or Concerns
        1. Peer Consultation (will be addressed by GBAB report)
      2. Update on Current Projects
        1. Bylaws- Paul submitted language for the bylaws change and it is being review
        2.  Directors & Officers Insurance
          1. Bryce will prepare annual numbers for D & O and Terri will submit applications with the goal to have D&O in place by the conference
          2. The Anti Harassment... Policy has been revised and is presented here.
        3. Inurements: 
          1. Gray reported that the UMHCA board should move forward with a motion to approve the payment of national dues for the president.
          2. Pended: Reimbursement to board members who renewed through AMHCA

        4. Items for Vote
          1. Anti-Harassment Policy
          2. Inurement for AMHCA national dues for president
      3. Budget Changes
      4. Suggestions from Board.
    2. Legislative & Public Policy Committee. (LPPC)
      1. New Projects
      2. Update of progress
        1. Paul Carver urged CMHCs to email Ray Wall in support of the bill to provide CMHCs the ability to conduct child custody evaluations.
      3. Items for vote: none.
      4. Budget Changes: none.
      5. Suggestions from Board.
    3.  Education & Conference Committee (EACC)
      1. New Projects
      2. Update of progress
        1. A pre-conference dress rehearsal meeting will occur on Wednesday, March 13, 2019.  All interested persons are encouraged to attend.  The meeting will occur via GoTo Meeting.
      3. Items for vote: none.
      4. Budget Changes: none.
      5. Suggestions from Board: none.
    4. Public Relations, Marketing & Membership Committee (PRMM)
      1. New Projects
      2. Update of progress
        1. The PRMM committee is looking to focus on conferences rather than other types of membership drives as conferences have proved to be the most successful and efficient form of increasing membership numbers.
      3. Items for vote: none.
      4. Budget Changes: none.
      5. Suggestions from Board: none.
    5. Professional Partnership & Associate Partnership Committee (PPAC)
      1. New Projects.
      2. Update of progress.
        1. PPAC is in contact with USU's programs.  Still haven't heard from UAMFT.
      3. Items for vote: none.
      4. Budget Changes: none.
      5. Suggestions from Board: none.
    6. General Board & Advisory Board Committee (GBAB)
      1. New Projects

        1. New Welcome Letter – still to be discussed by committee

        2. New slogan: General Board and Advisory Board (GBAB) gathers & disseminates mental health news, sponsors online forums for CEU credit and hosts live peer consultation groups.

        3. Online forums for CEUs to be announced.

      2. Update of progress

        1. Proposed Peer Consultation Guidelines:

          1. Starting: 8 max., originally chosen by GBAB based on submitted ‘interest profiles’ to start the group(s). Thereafter, subsequent membership by group selection. Must be members of UMHCA. Based on interest profiles sent to UMHCA.

          2. Originally facilitated by UMHCA Board member, thereafter by monthly appointment from the peer consultation group. Default facilitator is the UMHCA board member. Facilitator is to see the voted on agenda is followed.

          3. Time Frame: 90 minutes, monthly basis

          4. Process of group formation, including “interest profile”

            1. Name, copy of license, therapist specialties, short bio. What are you looking for? Days available for monthly peer consultation.

          5. Attendance policy to eliminate confusion. Something like: two unannounced successive absences and you're out

          6. When members leave, new members are to be selected from the group based on UMHCA submitted interest profiles

          7. Peer Consultation Format: 1) review of meeting’s agenda, such as cases desired to be staffed, information desired to be shared, articles to be discussed, new members to be added, facilitator of the next peer consultation group etc. 2) vote on the priorities for that session, 3) set the agenda, 4) enact the agenda in a timely and orderly manner.

          8. Interest profile could be a part of the UMHCA conference.

          9. There will need to be an open box as all are not tech savvy.

      3. Items for vote.

        1. Vote to approve peer consultation format as presented, with liberty for minor changes to be made without future vote and significant changes to be made with vote.  Motion passed with 5 for, 4 against, and 1 abstained.

        2. Vote to extend meeting by 15 minutes.  Motion passed.

      4. Budget Changes.

        1. None

      5. Suggestions from Board: consider changing the peer consultation groups from closed to open groups.

    7. Graduate Student Committee (GSC)
      1. New Projects
      2. Update of progress
        1. Focusing on visiting local CMHC programs in Fall 2019.  Paul Callister in contact with U of U's new representative, Karen Tow.
        2. GSC will have a table at the conference's grad student poster session.
        3. Argosy University has officially shut down its CMHC program.  There are current students who are one semester away from graduation and are now working with other universities to finish their degrees.  These students requested that UMHCA obtain more information about students' options should this happen again in other programs.
      3. Items for vote: none.
      4. Budget Changes: none.
      5. Suggestions from Board: none.
    VI.    Business of Governing Officers.
      1. President: none.
      2. Vice President: N/A
      3. Secretary: none.
      4. Treasurer Report on Income and Expense
        1. Year:  (a) Checking/ (b) Money Market/ (c) Paypal /(d) Total

          1/1/2017:  (a) $286.96/ (b) $1,616.33/ (c) $0.00/ (d) $1,903.29

          1/1/2018:  (a) $3,893.61/ (b) $1,616.96/ (c) $0.00/ (d) $ 5,510.57

          1/1/2019: (a) $10,419.79/ (b) $1,619.90/ (c) $3,959.78/ (d) $15,999.47

    1. Changes done to By-laws: none.
    2. Nomination for Committee Chairs
      1. Request for nominations for next president-elect.
    3. Volunteer Updates: none.

    VII. Other Potential UMHCA Issues

    1. Open to floor for discussion
    2. Any issues not already discussed above.
    VIII. Secretary to Close the meeting.

    Last modified: 13 Apr 2019 9:24 AM | Carrie Graham

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