June 8th 2019 Minutes

Start: 9:08am

End: 10:35am

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

Governing Officers

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary & EXEC Chair
• Dennis Tucker, LCSW, Treasurer & GBAB Chair

Board Members

• Ellen Behrens, Phd, Education & Conference Chair
• Terri Goldstein, ACHMC, EXEC Chair
• Sandi William, LMFT, PPAC Chair
• Julie Tucker, LCMHC PRMM Chair
• Scott Carter, LCMHC, LPPC Chair
• Gray Otis, LCMHC, Presdential Advisor
• Paul Callister, Past President, Graduate Student Chair

List of Voting Members who are Absent.

• Paul Callister, LCHMC, Past President, Graduate Student Chair

Do we have a Quorum, 5 voting members in attendence? YES/NO

III.          Secretary - Call to Ratify Notes from May

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month

1. Dual-chairs committee structure: 

V. Committee Updates & Votes

1. Executive Committee
   1. New Projects or Concerns
   2. Update on Current Projects
      1. Office Space (Update): Dennis reported that UMHCA has leased an office space for the cost of $343 per month and has paid the first year in advance. Attendees toured the space.
         1. Space was over budget by $43/month.
         2. Best option for Internet not determined.
         3. Bryce will present best options for using the space and furnishings which will be reviewed at July board meeting.
         4. July board meeting will be held in the Conference Room at the location of the UMHCA office.
         5. August meeting will likely be held in the UMHCA space.
         6. Ten chairs and a TV will be purchased in advance of the July board meeting to accommodate overflow.
      2. Attorney subscription (Update) - HOLD
      3. Attorney to "sue for parity" (Update) - HOLD
      4. Dual-chair
         1. Dual-chair structure will be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
         2. Diagram 1: Shows dual-chair structure
         3. Diagram 2: Shows the parameters of a quorom.

            1. The top portion shows the seven committees; the bottom portion shows the five officers (president, pres-elect or immediate past-president, secretary, treasurer, presidential adviser). 

            2. We have a representative quorum at a board meeting when: A minimum of six eligible votes are represented by a combination of committee chairs and/or officer votes, and all committees are represented. **Individuals may hold two (or more) roles and exercise those votes.

   3. Items for Vote
      1. I motion for the board to approve an expenditure of up to $700 to purchase fifteen chairs and a table as noted in item 2.1.3.
         1. Motion passed.
      2. I motion for the board to adopt a committee-based and officer-based majority to constitute a quorum for purposes of meetings and voting.  A "dual-chair" would be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
         1. Motion passed.
   4. Budget Changes
      1. I motion for an amendment to the budget in the amount of $700 to purchase fifteen chairs and a table as noted in item 2.1.3.
         
         1. Motion passed.
   5. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects
   2. Update of progress.
      1. DOPL is reviewing the policy that currently prevents CMHCs from participating in custody evaluations.  UMHCA encourages all interested parties to to comment on the Utah Courts website and discuss opinions on potentially changing this policy (Rule 4-903) to allow CMHCs to provide custody evaluations.
         1. Comments on Rule 4-903 can be posted here: https://www.utcourts.gov/utc/rules-comment/2019/05/22/code-of-judicial-administration-comment-period-closes-july-6-2019/
            
            1. Copy of Letter
            2. Public Comment Period (Discussion)
      2. Reminder to ACMHCs that volunteer hours cannot count toward licensure and hours completed working as a 1099 employee cannot count toward licensure.  ACMHCs also require 40 hours of continuing education, including 6 ethics hours and 2 suicide hours and a maximum of 10 long-distance learning hours, in order to obtain full CMHC licensure.  ACMHCs are encouraged to read the full list of requirements for licensure on DOPL's website.
      3. DOPL has officially changed policy regarding CMHC supervisors in that CMHC supervisors can now supervise any type of master's level licensure.
   3. Items for vote.
      
   4. 1. Nomination for Jordan Briggs to serve as dual-chair for the Legislative and Public Policy Committee.
         1. Motion passed.
   5. Budget Changes
   6. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board
4. Public Relations, Marketing & Membership Committee (PRMM)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
5. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
6. General Board & Advisory Board Committee (GBAB)
   1. New Projects
   2. Update of progress
      1. Peer Consultation Indemnification Letter
         1. Does the link work?
         2. Must it be signed or is 'yes' okay?
      2. Ethical Decision-making Models (Discussion)
         1. Model for Ethical Decision Making, Jeri Stevens
         2. Just tell me if this is (Un)Ethical, Jason King
         3. The Practitioner's Guide to Ethical Decision Making         

            1. Identify the problem.

            2. Apply the ACA Code of Ethics. (change to AMHCA Code of Ethics)

            3. Determine the nature and dimensions of the dilemma.

            4. Generate potential courses of action.

            5. Consider the potential consequences of all options and determine a course of action.

            6. Evaluate the selected course of action.

            7. Implement the course of action. 

   3. Items for vote.
      1. It is proposed that we adapt the Practitioner's Guide Ethical Decision Making by adding step # 8 "Document consultation and use of ethical decision making model AND further moved that UMHCA adopt the Practitioner's Guide Ethical Decision Making with modification as the UMHCA ethical decision making model.
         1. Motion passed.
   4. Budget Changes.
   5. Suggestions from Board.
7. Graduate Student Committee (GSC)
   1. New Projects
   2. Update of progress: Meeting of 6-7-19.
      1. Paul is stepping down as the chair of the Graduate Student Committee. It has been an honor to be in this position.
      2. Paul is nominating Anna Lieber to be the chair of the Graduate Student Committee. She has expressed willingness to serve in this position.
      3. The Graduate Student Committee continues to prepare to visit CMHC programs this fall to let students know about UMHCA.
      4. The committee is also preparing to contact online CMHC schools who may have students from Utah. 
      5. The committee is considering offering a scholarship for CMHC graduate students. The executive committee recently gave us feedback that we need to demonstrate that a scholarship is appropriate for a 501(c)6 organization. We will work on this and bring it back to the UMHCA board. 
      6. The GSC is working on adding "emerging professionals" to the proposed bylaw changes for the proposed Graduate Student and Emerging Professionals Committee" and will bring this back to the UMHCA board.
   3. Items for vote.
      
      1. Motion for Anna Lieber to replace Paul Callister as Chair of the Graduate Student Committee.
         1. Motion passed.
      2. Motion to extend today's meeting by 10 minutes.
         1. Motion passed.
   4. Budget Changes.
   5. Suggestions from Board.

VI.    Business of Governing Officers.

1. 1. President (HOW DO WE GET RID OF THIS EXTRA "1"?)
   2. Secretary: No report.
   3. Treasurer Report on Income and Expense
      1. It was verified the the numbers presented at the last board meeting included a large rollover amount from the transition of accounting systems.
      2. Balances of of June 7
      • PayPal: $11,787.00
      • Checking: $14,941.22
      • Savings: $1,621.83
      • Total: $28,350.05
      • Income (May): $508.48
      • Expenses (May): $178.32
      • Net income (May): $330.16
      1. A question was asked if some funds from PayPal could be moved into the Savings Account, even though the interest amount is so low.
2. Changes done to By-laws.
3. 1. List developed of ratified items that need to be added to the Bylaws.
   2. Graduate Student Committee is working on a revision to include emerging professionals.
4. Nomination for Committee Chairs
   1. Graduate Student Committee: Nominee: Anna Lieber 
   2. Legislative & Public Policy Committee- Dual-chair nominees: Jordan Briggs,  Jenn Zeuschner (tabled)
   3. President-elect: Ellen Behrens, Ph.D., LCMHC, Dennis Tucker, LCSW (tabled)
5. Volunteer Updates: No report.

VII. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

VIII. Secretary to Close the meeting.