Board Meeting Minutes - June 13, 2020

  • 8 Jun 2020 1:30 PM
    Message # 9023402
    Anne Farley (Administrator)

    Utah Mental Health Counselors Association

    June 13, 2020

    Board Meeting

    Agenda

    Start: 9:02 am

    End: 10:30 am

    MEETING HELD BY WEBINAR DUE TO COVID-19

     I.  Call to Order by Secretary

    II.  Welcome to ALL in attendance By Secretary

    1.      Welcome to those in attendance through Webinar.

    2.      Recognition of ALL Board members in attendance

    Governing Officers

    ·         Julie Tucker, LCMHC, President

    ·         Terri Goldstein, ACMHC, Secretary

    ·         Dennis Tucker, LCSW, Treasurer

    Board Members PRESENT are underlined+ These should be in alphabetical order

    1.      Ellen Behrens, Ph.D., EACC Chair                                                                

    2.      Jordan Briggs, ACMHC, LPPC Chair      

    3.      Scott Carter, LCMHC, Vice President                                                      

    4.      Carrie Graham, ACMHC, EACC Dual Chair                                                

    5.      Anna Lieber, Graduate Student Chair, president-elect                                                       

    6.      Terri Goldstein, ACHMC, EXEC Chair                                                          

    7.      Gray Otis, LCMHC, Presidential Advisor

    8.       Julie Tucker, LCMHC, President, PRMM Chair 

    9.      Sandi Williams, LMFT, PPAC Chair 

    10.  ­ Bryce had not yet been voted in

    List of Voting Members who are Absent

    Julie, Dennis

    Quorum Present

    III.  Secretary - Call to Ratify Minutes

    1.      Secretary to call for motion to ratify meeting Minutes from May 2020– Minutes were ratified

    2.      Secretary to give the floor to the President.

    3.      Meeting Called to Order

    IV.  Special Announcements by the President 

    • 1.       Anna Lieber presided over the meeting in the absence of Julie Tucker.

    V. Committee Updates & Votes

    1.      Executive Committee (EXEC)

    1. New Projects
      1. Update on President Julie Tucker
      2. New Revenue Streams discussion (PRMM/PPAC): Advertise with UMHCA, IOP’s, Residential Treatment Facilities, EHR software companies, etc.
        1. Gray suggests inviting agencies to join UMHCA.
      3. Paul Carver retiring: recommendation for recognition of services to UMHCA and the profession. Suggestion to nominate for counselor of the year for AMHCA (Gray, Terri, Jen, & Anna). Nomination for Ellen as Educator of the Year.
      4. License Portability: DOPL sent out a generic letter explaining Utah’s attempt to increase license portability for those coming into Utah. It is not specific to Mental Health. Senate Bill 23.  
    2. Update of Progress
      1. Strategic Planning (Anna Lieber)
        1. We are looking at doing the Strategic Planning meeting within the first 3 weeks of August. We prefer an in-person meeting, but may need to adjust due to COVID-19.
        2. Anna demonstrated the new Strategic Planning forum to facilitate all board members in sharing ideas/brainstorming. Instructions include to use the template to reply in the forum.
        3. A Doodle poll will be sent out to board members next week to find the ideal date to schedule the Strategic Planning Meeting. We expect that it will be a five-hour meeting that will include a catered meal.
        4. Ellen suggested Westminster facilities as a potential space.
        5. Strategic Planning is for committee and board members only.
        6. Any further ideas/suggestions email Anna.
      2. Anne Farley is approved as the EXEC Assistant.
      3. Medicare/COVID-19: The focus is on the Senate as the provision for Medicare to add clinical mental health counselors as reimbursable providers did not make it into the House Bill.
        1.  Michael J. Fox Foundation and other associations are working with AMHCA, which will increase access to mental health care. The Michael J. Fox Foundation  will also increase visibility to the overall cause.
    3. Items for vote:
      1. Vice President: Dennis A. Tucker, LCSW
        1. Motion approved by board, confirming president’s choice.
      2. Treasurer: Bryce Poorman, ACMHC
        1. Motion approved by board,  confirming president’s choice.
    4. Budget Changes: None
    5. Suggestions from Board: None

    2. Legislative & Public Policy Committee. (LPPC)

    1.      New Projects

    1. Anne put together a list of representatives in the state and we will begin to reach out to them and start to build relationships with key senate and house representatives.
    2. LPPC recommends using UMHCA’s newsletters to disseminate legislative information.
    3. Revise LPPC webpage to help recruit new members and make it easier to access information.
    4. Update LPPC mission statement.
    5. Work with the GSEP committee for recruiting of new LPPC members

    2.      Update of progress

    1. We are on several email lists for legislative and mental health-related updates. If anyone receives newsletters that may be good to subscribe to please let us know. Also, if you receive information about legislative-related events, please forward them to lppc@umhca.org
    2. Medicare reimbursement did not go through in the House, but may be pushed through the Senate. Individuals are encouraged to contact representatives to urge them to include the  CMHC provision. http://www.amhca.org/advocacy/medicare
    3. Budget?

    3.      Items for vote: None

    4.      Budget Changes: None

    5.      Suggestions from Board: None.

    3  Education & Conference Committee (EACC) Update of progress  in board

    1.      New Projects

    2.      Update of progress

    1.    The Education and Conference Committee will offer a Summer Series of five weekly sessions, during the month of August (Mondays, Noon-2:00 PM).  Each session will be initially delivered "live" online, with an online audience, via GotoPresentations.   In addition, we will record each session to post online for "on demand" viewing.  The series will include three sessions on Ethics (each two hours)  and 1 session on suicide intervention (two hours).  Also, there will be one free session on The Essentials of Clinical Mental Health Counseling to anyone who registers for a session in the Summer Series (two hours).  Attendees who successfully complete an online survey for a session will receive a CE certificate via email.  

    Presentations:  Janine Wanlass, Ph.D. on Ethics and Telehealth; Robin Tracey, CMHC on LGBTQIA+ and Ethics; Ken Roach, Ph.D. on The new 2020 AMHCA Ethics Code; Talysha Tingey, CMHC and Amber Willis, Ph.D. on Suicide and Teenagers; Gray Otis, Ph.D. on The Essentials of Clinical Mental Health Counseling

    2. The Summer Series will have minimal costs, including GotoPresentations for 2 months ($118)DOPL mail lists (already purchased) that we purchased for the March conference (DOPL has approved that).  And, we can store the sessions free online. Many thanks to Jim for researching and setting up the technology for this!  

    Fees:  $120 Non-Member Series, $90 Member Series, $50 Student Series, $25 Non-Member Session, $20 Member Session, $10 Student Session.  

    Given that license renewal is in September, we anticipate that these topics will be in demand, especially if we advertise soon.  If we have the "ok" to proceed, Ellen will confirm the presenters and we will begin marketing ASAP.  

    3.      Items for vote: None

    4.      Budget Changes: None

    5.      Suggestions from Board: None.

    4. Public Relations, Marketing & Membership Committee (PRMM)

    1.      New Projects

    1.      Marketing to Partners (referral system, added value)

    2.      Agency/Partner page shows organizations and what services are offered, do they accept internships, interpretations, client insured by Medicaid/Medicare info

    1.      suggest a donation option.

    2.      Is there a way to filter by insurance?

    3.      Level of care

    4.      Update information, 6 month

    5.      Suggested donation amounts (for-profit: $100/non-profit: $25-50)

    2.      Update of progress

    1.      Membership stats What info was given?

    2.      Email  statement hits What info was given?

    3.      Training Page What info was given?

    3.      Items for vote:

    1.      We propose to create a referral system in which agencies can list their  I thought there was a charge, see #5 above services (for no additional charge) on our website so long as they have an active member in our ranks. To be determined by PRMM.

    1.      Motion passed.

    4.      Budget Changes: None

    5.      Suggestions from Board: None.

    5. Professional Partnership & Associate Partnership Committee (PPAC)

    1.      New Projects: None

    2.      Update of progress:

    1.      Thanks to Ellen, Anna, Jim for putting together the training package.

    2.      Send to NASW next week for their review.

    3.      AMHCA is looking for committee members

    4.      AMHCA Conference June 24-26(Online) ; Leadership June 23rd (Members of the Board suggested to attend)

    3.      Items for vote: None

    4.      Budget Changes: None

    5.      Suggestions from Board: None.

    6. General Board & Advisory Board Committee (GBAB) - HOLD

    7. Graduate Student & Emerging Professionals Committee (GSEP)

    1.      New Projects

    1.      Starting an educational series for students and emerging professionals with quarterly training sessions focused on: supervision, ethics, applying for DOPL/networking, high-risk situations.

    2.      Update of progress

    1.      Focusing on continuing outreach to graduate schools in the fall and including other graduate disciplines in UT.

    3.      Items for vote: None

    4.      Budget Changes: None

    5.      Suggestions from Board: None.

    8. Business of Governing Officers

    1.      President  - No report

    2.      President-elect –  Strategic Planning

    3.      Vice President  - voted

    4.      Secretary –

    1. Documentation
    2. Card

    5.      Treasurer Report:

    • 1.       QuickBooks purchase approved.
    • 2.       Budgeting (aspirational)
    • 3.      Reports (Unable to access QuickBooks – Will begin detailed reports next board meeting)

    4.      Zion's checking: $11550.69

    5.      Zion's money market: $1623.50

    6.      Zion's PayPal: $3242.80

    7.      Total: 16416.99

    VII. Other Issues

    1.      Open to floor for discussion

    2.      Any issues not already discussed above

    VIII. Secretary to Close the meeting: 10:30


    Last modified: 11 Jul 2020 10:48 AM | Anne Farley (Administrator)

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