January 11 2020 Agenda

November 9th 2019 Agenda

 I.  Call to Order by Secretary

II.  Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

    Governing Officers

• Julie Tucker, LCMHC, President
• Scott Carter, LCMHC, Vice President
• Terri Goldstein, ACMHC, Secretary 
• Dennis Tucker, LCSW, Treasurer 

    Board Members

1. Ellen Behrens, Phd, EACC Chair
2. Jordan Briggs, ACMHC, LPPC Chair 
3. Paul Callister, Past President
4. Scott Carter, LCMHC, Vice President
5. Carrie Graham, ACMHC, EACC Dual Chair
6. Anna Lieber, Graduate Student Chair
7. Terri Goldstein, ACHMC, EXEC Chair
8. Gray Otis, LCMHC, Presdential Advisor
9. Dennis Tucker, LCSW, GBAB Chair
10. Julie Tucker, LCMHC, PRMM Chair
11. Sandi Williams, LMFT, PPAC Chair

   List of Voting Members who are Absent. 

• 
  

Do we have a Quorum, six (6) voting members in attendance?

III.  Secretary - Call to Ratify Notes from October

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

1. 
   

V. Committee Updates & Votes

Executive Committee (EXEC)

1. 1. No meeting. Adjourned until January

2. Legislative & Public Policy Committee. (LPPC)

1. New Projects
   1. Working on disseminating information to members and the public
   2. Rule 26 - Julie
   3. Julie, Jordan, and Scott meeting with Eric (Attorney)
      
   4. DOPL Intention to change ethical affiliation to ACA
      

Background: Some years ago DOPL approved the adoption of the AMHCA Code of Ethics as the state approved ethics standard for Licensed Clinical Mental Health Counselors (LCMHCs). This was done because the AMHCA Code of Ethics is written specifically for Clinical Mental Health Counselors. By contrast, the American Counseling Association’s (ACA) Code of Ethics covers all types of counseling to include vocational counseling, school counseling, guidance counseling, etc.

Important Considerations:

• AMHCA has finalized a revision of the Code of Ethics that will be published in December 2019. This revision is in keeping with the highest standards of ethical practice that has been in effect since AMHCA published its first code of ethics in 1978.
• This updated code reflects the values and standards of the “AMHCA Clinical Mental Health Counselors Declaration, a Hippocratic Oath.” This is the only known public statement of ethics by any mental health association.
• The AMHCA Code of Ethics also synchronizes with “AMHCA Standards of Practice.” The Standards of Practice illustrate practical guidelines for the conduct of practitioners  with the knowledge and skills required to provide services, offer supervision, and meet requirements for research. The Standards of Practice was used as the prime document for the Congressional Institute of Medicine to substantiate federal legislation for LCMHCs to be hired by the VA, DOD, and to be reimbursed for Tricare.
• These three supporting documents – the AMHCA Code of Ethics, the Clinical Mental Health Counselors Declaration, and the AMHCA Standards of Practice – form the foundational basis of the Clinical Mental Health Counseling profession.
• In addition, AMHCA will publish in January 2020, “Essentials of the Clinical Mental Health Counseling Profession.” This text will include all of the documents listed above and provide a comprehensive review of the profession’s identity and distinctive attributes, career guidance, and other information that will illustrate the past, present, and future of the profession. This single resource will bring together all of the elements of what it means to be an LCMHC.

All of these factors are important for the development of the profession into an integrated approach that supports individual LCMHCs and that provides comprehensive practice guidance. As a profession, we need to have our own code of ethics that reinforces our standards of ethical excellence.

Therefore, the Utah Mental Health Counselors Association strongly recommends that DOPL retain the Code of Ethics of the American Mental Health Counselors Associations in keeping with the public’s right to protection through profession’s specific ethical standards.

2. Update of progress

1. Supervision Guidelines

2. Is anyone available to attend the DOPL meeting on November 13th?

3. Items for vote

Motion: That the Utah Mental Health Counselors Association (UMHCA) Strongly Recommends that DOPL Retain the American Mental Health Counselors Association’s (AMHCA) Code of Ethics

1. Budget Changes
2. Suggestions from Board

3. Education & Conference Committee (EACC)

1. New Projects

Update of progress.    

The Call for Proposals is almost ready to go live.  We are making final edits to it now.  We will begin inviting speakers  and will review all proposals on a rolling basis.  

Last month, we estimated the venue and catering would total $7060. We now have official pricing and the price will be higher: $9460 (assuming 175 people). The higher cost came from the venue, given some required (but previously unknown) add-ons. Still, this venues pricing is as affordable as we can find. 

• $5098 for venue (AV, linens, microphones, podiums, set-up, tear down etc. ) after the 20% non-profit discount
• $4362 catering (snack, lunch, snack)

1. Items for Vote
2. Budget Changes
3. Suggestions from Board

4. Public Relations, Marketing & Membership Committee (PRMM)

1. New Projects
2. Update of progress
3. Items for vote
4. Budget Changes
5. Suggestions from Board

5. Professional Partnership & Associate Partnership Committee (PPAC)

1. New Projects
2. Update of progress
3. Items for vote
4. Budget Changes
5. Suggestions from Board

6. General Board & Advisory Board Committee (GBAB)

• New Projects
• Update of progress
• Items for vote
  
• Budget Changes.
• Suggestions from Board.

VI. Business of Governing Officers.

1. President
   1. President-elect- Update (VOTE)
   2. CEs for service
      1. Chairs and dual chairs - Six (6) CEs
      2. CEs for committee members based on attendance and participation. (VOTE) 
2. Vice President
3. Secretary
   1. Student position available: assistant to the president
   2. Annual Report
   3. Mail
   4. Drive
   5. Administrative processes
4. Treasurer Report

VII.  Changes done to By-laws.

VIII. Nomination for Committee Chairs

X. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

October 12th 2019 Agenda

 I.  Call to Order by Secretary

II.  Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

    Governing Officers

• Julie Tucker, LCMHC, President
• Scott Carter, LCMHC, Vice President
• Terri Goldstein, ACMHC, Secretary 
• Dennis Tucker, LCSW, Treasurer 

    Board Members

1. Ellen Behrens, Phd, EACC Chair
2. Jordan Briggs, ACMHC, LPPC Chair 
3. Paul Callister, Past President
4. Scott Carter, LCMHC, Vice President
5. Carrie Graham, ACMHC, EACC Dual Chair
6. Anna Lieber, Graduate Student Chair
7. Terri Goldstein, ACHMC, EXEC Chair
8. Gray Otis, LCMHC, Presdential Advisor
9. Dennis Tucker, LCSW, GBAB Chair
10. Julie Tucker, LCMHC, PRMM Chair
11. Sandi Williams, LMFT, PPAC Chair

   List of Voting Members who are Absent. 

• 
  

Do we have a Quorum, six (6) voting members in attendance?

III.  Secretary - Call to Ratify Notes from October

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

1. None

V. Committee Updates & Votes

Executive Committee (EXEC)

1. Did not meet, no report.

2. Legislative & Public Policy Committee. (LPPC)

1. New Projects
2. Update of progress.
   1. Clinical Supervision Update (Gray Otis-Via remote)
3. Items for vote
4. Budget Changes
5. Suggestions from Board

3. Education & Conference Committee (EACC)

1. New Projects
2. Update of progress.    

Met on 10/9/19. 
 Fall Conference   

Oct 18, Friday, noon-5:00.  Roughly 145 attendees, registration closed.  Catered snacks/drinks.  Speakers (Dr. Wanlass and Anna Lieber) will submit slides for posting on website.  Jonah making evaluations for both sessions.  Ellen, Jordan, Carrie, Bryce, and Sarah will be present to support the event.  Jim making name tags.  CE certificates emailed after event.  UT-NASW (and UMHCA) approved for 4 CEs. Parking in bottom 3 levels of structure; overflow at Sugarhouse Park. Parking instructions emailed to attendees. Total expenses:  $310 for Dopl Lists and approx.. $500 for food/drinks.                                    

Annual Conference  

Friday in March (8:30-5:30, with 8 CEs)    Plan one day conference because attendance was low on Saturdays. Reduces CEs by 2.  Proposed prices adjusted accordingly.

Committee recommends changing to a conference venue, given prior issues with parking, registration space, technology.  After researching 6 venues, we recommend the following because of the cost and quality:

Recommended Venue:

 UTAH CULTURAL CELEBRATION CENTER

 1355 West 3100 South  (Prices based on 175 attendees)

Large Hall for 250 & 4 break out rooms, free parking, wifi = $1560 with 20% nonprofit discount.  AV and linens = $1000 estimated.  Estimated total:  $2560

(Note:  Other venues ranged from $3,300-6,200)

Catering = $4500 estimated.  Provided by JK Indulgence (a preferred caterer at the Utah CCC and lowest cost) $19.00-22.00 pp lunch, full service; snacks/drinks approx $5.00 pp

Expenses:

Venue + catering:  $7060  (20% deposit, due when reserving= $1312)

DOPL Email lists $350  (Committee recommends purchasing DOPL lists for LCSWs, CMHCs, LMFTs.)

Total Estimated Expenses:  $7410

Proposed Conference Fees:

$160 for Members  ($20 per CE hour)

$200 for non-members ($20 per CE hour + price of membership)

$75 for Students ($20 less than last year, when adjusted for lower CEs)

Estimated Registration Revenue:  $32,000 (10 students, 87 members, 87 non-members)

(Note:  If registration is as low as 100 registration revenue is $18,000)

Projected Net:  $24,590  (Adjusted based on vendor and sponsor revenue, below)

Vendors/exhibitors:

New initiative

Charge $250-300 per table?

Perhaps that would generate $3000

Sponsor funded items:

Coloring Pencils $200

Programs $200

Other (e.g., badges) $200

Lunch and/or snacks: ?

3. Items for vote

The Annual conference will be held at the UTAH CULTURAL CELEBRATION CENTER  and food will be provided by one of their preferred caterers.  A 20% deposit is authorized.

The Conference fees will be $160 for Members, $200 for non-members, $75 for Students  (Includes lunch and beverages)

DOPL lists will be purchased, costing approx. $350

4. Budget Changes

5. Suggestions from Board

4. Public Relations, Marketing & Membership Committee (PRMM)

1. New Projects
2. Update of progress
3. Items for vote
4. Budget Changes
5. Suggestions from Board

5. Professional Partnership & Associate Partnership Committee (PPAC)

1. New Projects
2. Update of progress
   1. We are excited that the conference committee has included the Social Workers for the upcoming conference! We feel that the consistency of these invitations will for sure benefit us.
   2. Gray and Sandi made connection with the President of UAMFT.  He is also the chair of the MFT’s at Utah State so we are hoping to formalize a relationship there on both fronts. He has been very responsive.  Committee asks the board for "asks" for UAMFT President.
3. Items for vote
4. Budget Changes
5. Suggestions from Board

6. General Board & Advisory Board Committee (GBAB)

• New Projects
  1. Continual recruitment email for peer consultation group, every three months. 
  2. Continual recruitment email for GBAB committee.
  3. Continual retention of members who have expressed interest in the committee.
  4. Need for one to two confederate volunteers to buffer the ranks and ease tension for new attendees.
• Update of progress: 
  1. Peer consultation meeting.
     1. The group is fully up and running. The power point/ PDF sets the pace and grants focus to the group's efforts, including review of group parameters, expectations, set up of group agenda, and its proper pacing. Gotomeeting kinks have been worked out, with inclusion of 'the owl' and the large screen. 
     2. With the possible new job of Dennis Thursdays may be out of the question, though Friday or Saturday may be a consideration. Or a new group head. Or let the group go. Your thoughts?
• Items for vote.
• Budget Changes.
• Suggestions from Board.

VI. Business of Governing Officers.

1. President
2. Vice President
3. Secretary
   1. Email update
4. Treasurer Report

VII.  Changes done to By-laws.

VIII. Nomination for Committee Chairs

IX.  Volunteer Updates

X. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

September 14th 2019 Agenda

 I.  Call to Order by Secretary

II.  Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

    Governing Officers

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary 
• Dennis Tucker, LCSW, Treasurer 

    Board Members

1. Ellen Behrens, Phd, EACC Chair
2. Jordan Briggs, ACMHC, LPPC Dual Chair 
3. Paul Callister, Past President
4. Scott Carter, LCMHC, LPPC Chair
5. Carrie Graham, ACMHC, EACC Dual Chair
6. Anna Lieber, Graduate Student Chair
7. Terri Goldstein, ACHMC, EXEC Chair
8. Gray Otis, LCMHC, Presdential Advisor
9. Dennis Tucker, LCSW, GBAB Chair
10. Julie Tucker, LCMHC, PRMM Chair
11. Sandi Williams, LMFT, PPAC Chair

   List of Voting Members who are Absent. 

• 
  

Do we have a Quorum, six (6) voting members in attendance? YES

III.  Secretary - Call to Ratify Notes from November

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

1. None

V. Committee Updates & Votes

1. Executive Committee
   1. New Projects or Concerns

      1. Behavioral Healthcare Workforce Work Group (BHWW): October 4, 2019- The Social Work Summit. This is a new major initiative funded by U of U Dean of Social Work  advocating for funding for social work students, programs, and loan forgiveness. UMHCA must be engaged in this process to ensure these same provisions for CMHCs, MFTs and other mental health professions in order to meet the needs of Utah public.

         2. Conversion therapy ban action: WATCH: After the legislature failed to prohibit conversion therapy for minors, the governor has asked the Psychological Association to develop rules for professional associations regarding conversion therapy-- that it is "not helpful, can be harmful, and should be prohibited."

         3. Internet Services, Email provider: Xmission needs a letter requesting continuation of donated services, screen shot of recognition, example of newsletter recognition HOLD

         4. Internet marketing/Business sponsorships/partnerships (discussion) What more can UMHCA do to make members aware of partnerships with CPH & Associates insurance for liability?

         5. AMHCA Membership: Should UMHCA take a lead role on the national front to promote a "top down- no choice" approach to national membership?

2. Update on Current Projects
   1. Open board positions/nominees
      1. President-elect position - Dennis Tucker has accepted nomination; Anna Lieber is considering nomination; Ellen Behrens declined nomination - HOLD
      2. Vice President-No update on  Scott Carter's decision
      3. Board - Nominee: Terri reported that she spoke with Jenn Zeuchner. Jenn is willing serve on the board in whatever capacity needed. She is particularly interested in PRMM and GBAB
   2. Internship List: Focused on the needs of local online students (Walden and Capella). Per Gray, Online programs are CACREP accreditted; list and coordination of sites and vetting in process by Graduate Student & Emerging Professionals Committee (GSEP) 
   3. Strategic Planning - HOLD
   4. Attorney subscription - (On deck to work with Joseph Jardine)
   5. Attorney to "sue for parity" (Update) - Attorney Eric Johnson will be consulted to assist with this,  possibly on a retainer, perhaps starting with the VA psychologist with bias against hiring CMHCs.
3. Items for Vote
4. Budget Changes
5. Suggestions from Board.

2. Legislative & Public Policy Committee. (LPPC)

1. New Projects
2. Update of progress.
3. Items for vote.
4. Budget Changes
5. Suggestions from Board.

3. Education & Conference Committee (EACC)

1. New Projects
2. Update of progress
   1. Fall Conference registration online, October 18 noon-5 at Westminster on the Draw
   2. Purchased the dopl email lists for lmfts, lcsws and cmhcs. Sent conference PR emails out to thousands of therapists in Utah.
      
   3.  Westminster is providing snacks and drinks for the afternoon.  Janine Wanlass  (Ethics) and Anna Lieber (Suicide)  are presenting.
      
   4. Currently finalizing the CE application online.  We've made some changes to promote ease of use and clarity, but it is essentially what we presented to the board earlier this summer.  Once its ready to post publicly, we will have a nice revenue stream from that. 
      
3. Items for vote.
4. Budget Changes
5. Suggestions from Board

4. Public Relations, Marketing & Membership Committee (PRMM)

1. New Projects
2. Update of progress
3. Items for vote.
4. Budget Changes
5. Suggestions from Board.

5. Professional Partnership & Associate Partnership Committee (PPAC)

1. New Projects
2. Update of progress
3. Items for vote.
4. Budget Changes
5. Suggestions from Board.

6. General Board & Advisory Board Committee (GBAB)

1. New Projects
   1. Observation: No room in mini-conference for Peer consultation, therefore save it for larger conference.
   2. Continual recruitment email for peer consultation group, every three months. 
   3. Continual recruitment email for GBAB committee.
   4. Continual retention of members who have expressed interest in the committee.
   5. Need for one to two confederate volunteers to buffer the ranks and ease tension for new attendees.
2. Update of progress: 
   1. Peer consultation meeting.
      1. GBAB Statement/Student participation: Statement will be revised and will include a statement advising students that they are responsible for notifying their supervisor of their involvement in the Peer Consult Groups. UMHCA will have no oversight responsibility. For example: "Students participating the UMHCA Peer Consultation Group are solely responsible for notifying their clinical supervisor."
      2. Ethics and professionalism of participants: A statement will be added to the Indemnification agreement that states (for example): "Clinicians will personally ensure ethical content and professional expression and safeguard the professional decorum of the peer process with self-restraint and mutual accountability."
      3. Additional statement to be added to indemnification: "The views expressed by individual participants in the Peer Consultation Group are not representative the views of Utah Mental Health Counselors Association."
3. Peer consultation group 'live session' in conference, do we need to fill a proposal?
4. Items for vote.
5. Budget Changes.
6. Suggestions from Board.

VI. Business of Governing Officers.

1. President
2. Vice President
3. Secretary
4. Treasurer Report
   1. Paypal: $4,720.93
   2. Checking: $15,136.90
   3. Savings: $1,622.64
   4. Total: $21,480.47
   5. August Income: $655.52
   6. August Expenses: $655.61

VII.  Changes done to By-laws.

VIII. Nomination for Committee Chairs

IX.  Volunteer Updates

X. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

August 10th 2019 Agenda

July 13th 2019 Agenda

Start: 

End: 

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary 
• Dennis Tucker, LCSW, Treasurer 

Board Members

1. Ellen Behrens, Phd, EACC Chair
2. Jordan Briggs, ACMHC, LPPC Dual Chair 
3. Paul Callister, Past President
4. Scott Carter, LCMHC, LPPC Chair
5. Anna Lieber, Graduate Student Chair
6. Terri Goldstein, ACHMC, EXEC Chair
7. Gray Otis, LCMHC, Presdential Advisor
8. Dennis Tucker, LCSW, GBAB Chair
9. Julie Tucker, LCMHC, PRMM Chair
10. Sandi Williams, LMFT, PPAC Chair

• Ellen Behrens, Phd, EACC Chair     

Do we have a Quorum, 5 voting members in attendance? YES/NO

III.          Secretary - Call to Ratify Notes from June

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month & Related Votes

V. Committee Updates & Votes

1. Executive Committee
   1. Executive Committee did not meet in July. 
   2. New Projects or Concerns
   3. Update on Current Projects: Work on current projects continued. Tables and chairs were purchased. Internet service is in place.
   4. Items for Vote
      
   5. Budget Changes
   6. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects or Concerns
   2. Update on Current Projects: Rule 4-903 Comments
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects
   2. Update on Current Projects
      1. Fall Mini-Conference (September):
         1. Continue 2 hours Ethics and 2 hours Suicide training
         2. We want to ask Anna Lieber to do the suicide training and Janine Wanlass to do the ethics training.  Their evaluations from the Annual conference were very good!
         3. Host at Westminster in early-mid September (allows 2 weeks to email CE certificates before license renewals are due)
      2. Annual Conference (March)
         

August 1-Nov1 Post Call for Proposals on Website/Social Media. Include Save the date & booth rental Info

Dec 1 – Dec 31 Committee selects presenters, builds schedule, and request CE from LMFT and UT-NASW

Early January – Post Conference flyer and schedule on website and social media and do first Dopl email blast to all 3 professional associations

February – Second dopl email blasts to all 3 professional association

2.  Venue: Committee members agree to call a conference center and report to Ellen via email by July 8 pricing for the following:

3.  Dates: any time in March, Friday 9-5; Saturday 9-12

4.  Attendees: Target of 150-200 people

5.  Venue Requirements:

1. FR from 8-1, Banquet Hall for opening, keynote, and lunch catered by the venue (get buffet and brown bag pricing).

2. Friday from 1-5, 4 rooms each holding 50-60.

3. Saturday from 9-12, 3 rooms each holding 50-60

4. AV support & projectors

5. Registration space and vendor tables (guessing up to 12 vendors)

6. Parking

7. Water, Tea, Coffee and light snacks for check-in time and breaks

6.  Budget: Pens & Pads, Venue, Dopl mailings (1 in Fall and 2 in winter for CMHC, LCSW, LMFT)

3.  Co-Chair for Committee: Carrie nominated for co-chair

4.  CE Applications for organizations that want to offer UMHCA approved CE: Ellen will draft the CE Application and Fee structure and will submit to Board for approval. Jim said website can support on line payments for CE application

1. Caroline Graham for co-chair.
2. CE Approval for Organizations (Forms provided)

1. Budget Changes
2. Suggestions from Board

5. Public Relations, Marketing & Membership Committee (PRMM)

1. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
2. General Board & Advisory Board Committee (GBAB)
   1. New Projects or Concerns
      1. PRMM's requested assignments: 
         1. Update Welcome letter - done 26Jun19
      2. GBAB blog submission
         1. How often? 
         2. Make year assignments now?
      3. Continual recruitment email for peer consultation group, 
         1. every three months
      4. Continual retention of members who have expressed interest in the committee
      5. Ideas: a) peer consultation break out session for conference? Could be an ethical CE. One model peer group vs multiple break outs, b)
      6. Of Future interest":
         1. Monthly CEU webinar on current events in mental health world
   2. Update on Current Projects
      1. Peer Consultation Group -
         1. The monthly meetings are being had
         2. The procedures are followed
         3. Areas for improvement:
            1. Dire need for better internet as we've consistently had problems seeming due to range limits.
            2. Attendance can improve, but not the focus till we get internet issue addressed
         4. Possible solutions:
            1. Better internet through: 
               1. Wifi range extender
               2. Move the group the the UMHCA office and use their wifi
            2. Attendance: improve the gotomeeting experience and they will come
               1. Then we can retain those once interested
               2. Then we can expand to others in UMHCA
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.
3. Graduate Student Committee (GSC)
   1. New Projects or Concerns
   2. Update on Current Projects
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.

1. 1. President
   2. Vice President
   3. Secretary: logistics and documentation
   4. Treasurer Report on Income and Expense
      1. July 13 - current balance Checking: $7,970.10. This time last month we had: $10,127.99
         1. Major monthly expenses:
            1. PRMM projector & equipment etc. -1,097.22
            2. UMHCA tables & chairs : -$739.48
         2. July 13 - current balance money market: $1,622.08
            
2. Changes done to By-laws.
3. 1. Next step
4. Nomination for Committee Chairs
   1. Completed in committee reports.

VI Other Potential Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

June 8th 2019 Agenda

Start: 

End: 

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

Governing Officers

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary & EXEC Chair
• Dennis Tucker, LCSW, Treasurer & GBAB Chair

Board Members

• Ellen Behrens, Phd, Education & Conference Chair
• Terri Goldstein, ACHMC, EXEC Chair
• Sandi William, LMFT, PPAC Chair
• Julie Tucker, LCMHC PRMM Chair
• Scott Carter, LCMHC, LPPC Chair
• Gray Otis, LCMHC, Presdential Advisor
• Paul Callister, Past President, Graduate Student Chair

List of Voting Members who are Absent.

• Julie Tucker, LCMHC, PRMM Chair, President
• Dennis Tucker, LCSW, GBAB Chair, Treasurer
• Terri Goldstein, ACMHC, EXEC Chair,* Secretary
• Gray Otis, LCMHC, Presidential Advisor 
• Sandi Williams, LMFT, PPAC Chair 
• Paul Callister, LCHMC, Past President, Graduate Student Chair
  
• Ellen Behrens, Ph.D., Education & Conference Chair
• Scott Carter, LCMHC, LPPC Chair

Do we have a Quorum, 5 voting members in attendence? YES/NO

III.          Secretary - Call to Ratify Notes from November

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

1. None
2. 
   

V. Committee Updates & Votes

1. Executive Committee
   1. New Projects or Concerns
   2. Update on Current Projects
      1. Office Space (Update): Dennis reported that UMHCA has leased an office space for the cost of $343 per month and has paid the first year in advance. Attendees toured the space.
         1. Space was over budget by $43/month.
         2. Best option for Internet not determined.
         3. Bryce will present best options for using the space and furnishings which will be reviewed at July board meeting.
         4. July board meeting will be held in the Conference Room at the location of the UMHCA office.
         5. August meeting will likely be held in the UMHCA space.
         6. Ten chairs and a TV will be purchased in advance of the July board meeting to accommodate overflow.
      2. Attorney subscription (Update) - HOLD
      3. Attorney to "sue for parity" (Update) - HOLD
      4. Dual-chair
         1. Dual-chair structure will be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
         2. Diagram 1: Shows dual-chair structure
         3. Diagram 2: Shows the parameters of a quorom.

            1. The top portion shows the seven committees; the bottom portion shows the five officers (president, pres-elect or immediate past-president, secretary, treasurer, presidential adviser). 

            2. We have a representative quorum at a board meeting when: At least four of seven committees are present AND at least three of five members of the EXEC (officers) are present. **Individuals may hold two (or more) roles and exercise those votes.

   3. Items for Vote
      1. I motion for the board to approve an expenditure of up to $_____ to purchase ten chairs, and a television as noted in item 2.1.3.
      2. I motion for the board to adopt a "dual-chair" be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
   4. Budget Changes
      1. I motion for an amendment to the budget in the amount of  $_____ to purchase ten chairs, and a television as noted in item 2.1.3.
         
   5. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects
   2. Update of progress.
      1. Copy of Letter
      2. Public Comment Period (Discussion)
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board
4. Public Relations, Marketing & Membership Committee (PRMM)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
5. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
6. General Board & Advisory Board Committee (GBAB)
   1. New Projects
   2. Update of progress
      1. Peer Consultation Indemnification Letter
         1. Does the link work?
         2. Must it be signed or is 'yes' okay?
      2. Ethical Decision-making Models (Discussion)
         1. Model for Ethical Decision Making, Jeri Stevens
         2. Just tell me if this is (Un)Ethical, Jason King
         3. The Practitioner's Guide to Ethical Decision Making         

            1. Identify the problem.

            2. Apply the ACA Code of Ethics. (change to AMHCA Code of Ethics)

            3. Determine the nature and dimensions of the dilemma.

            4. Generate potential courses of action.

            5. Consider the potential consequences of all options and determine a course of action.

            6. Evaluate the selected course of action.

            7. Implement the course of action. 

         4. 8. Document that the consultation has occurrence

   3. Items for vote.
      1. It is proposed that we adopt the Practitioner's Guide Ethical Decision Making as the official peer consultation group ethical decision making model, provided that we adopt the AMHCA code of ethics over the ACA, and provided that the 8th step of documentation is also included. 
         1. Motioned by Dennis Tucker
         2. Seconded by _____________?
   4. Budget Changes.
   5. Suggestions from Board.
7. Graduate Student Committee (GSC)
   1. New Projects
   2. Update of progress: Meeting of 6-7-19.
      1. Paul is stepping down as the chair of the Graduate Student Committee. It has been an honor to be in this position.
      2. Paul is nominating Anna Lieber to be the chair of the Graduate Student Committee. She has expressed willingness to serve in this position.
      3. The Graduate Student Committee continues to prepare to visit CMHC programs this fall to let students know about UMHCA.
      4. The committee is also preparing to contact online CMHC schools who may have students from Utah. 
      5. The committee is considering offering a scholarship for CMHC graduate students. The executive committee recently gave us feedback that we need to demonstrate that a scholarship is appropriate for a 501(c)6 organization. We will work on this and bring it back to the UMHCA board. 
      6. The GSC is working on adding "emerging professionals" to the proposed bylaw changes for the proposed Graduate Student and Emerging Professionals Committee" and will bring this back to the UMHCA board.
   3. Items for vote.
      
   4. Budget Changes.
   5. Suggestions from Board.

VI.    Business of Governing Officers.

1. 1. President
   2. Vice President
   3. Secretary
   4. Treasurer Report on Income and Expense
      1. It was verified the the numbers presented at the last board meeting included a large rollover amount from the transition of accounting systems.
      2. Balances of of June 7
      • PayPal: $11,787.00
      • Checking: $14,941.22
      • Savings: $1,621.83
      • Total: $28,350.05
      • Income (May): $508.48
      • Expenses (May): $178.32
      • Net income (May): $330.16
2. Changes done to By-laws.
3. 1. List developed of ratified items that need to be added to the Bylaws.
   2. Graduate Student Committee is working on a revision to include emerging professionals.
4. Nomination for Committee Chairs
   1. Graduate Student Committee: Nominee: Anna Lieber 
   2. Legislative & Public Policy Committee- Dual-chair nominees: Jordan Briggs,  Jenn Zeuschner
      
   3. President-elect: Ellen Behrens, Ph.D., LCMHC, Dennis Tucker, LCSW
5. Volunteer Updates

VII. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

VIII. Secretary to Close the meeting.

May 11 2019 Agenda

April 13 2019 Agenda

       Data from Annual Conference March 15-16, 2019

Conference Sessions:  30

Presenters:  42

Maximum room capacity: 179

Goal registration: 150

Registered: 151

Attending: 135 (89%)

Of attending: 

        Members: 59

        Non-members: 47

        Students: 29

Conducted de-brief meetings after both conference days. Based on those meetings,  Jim drafted a list of suggestions for next year's conference.  

CE Certificates emailed on 3/25/19 (by Jim)

Presenter Feedback emailed on 4/12 (by Jim and Jonah)

Many thanks to the Education and Conference Committee for all their time and efforts!  It was a fabulous event.  We have a great team!

3. Items for vote.  None

4. Budget changes. None.  

5. Suggestions from Board