September 14th 2019 Agenda

 I.  Call to Order by Secretary

II.  Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

    Governing Officers

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary 
• Dennis Tucker, LCSW, Treasurer 

    Board Members

1. Ellen Behrens, Phd, EACC Chair
2. Jordan Briggs, ACMHC, LPPC Dual Chair 
3. Paul Callister, Past President
4. Scott Carter, LCMHC, LPPC Chair
5. Carrie Graham, ACMHC, EACC Dual Chair
6. Anna Lieber, Graduate Student Chair
7. Terri Goldstein, ACHMC, EXEC Chair
8. Gray Otis, LCMHC, Presdential Advisor
9. Dennis Tucker, LCSW, GBAB Chair
10. Julie Tucker, LCMHC, PRMM Chair
11. Sandi Williams, LMFT, PPAC Chair

   List of Voting Members who are Absent. 

• 
  

Do we have a Quorum, six (6) voting members in attendance? YES

III.  Secretary - Call to Ratify Notes from November

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

1. None

V. Committee Updates & Votes

1. Executive Committee
   1. New Projects or Concerns

      1. Behavioral Healthcare Workforce Work Group (BHWW): October 4, 2019- The Social Work Summit. This is a new major initiative funded by U of U Dean of Social Work  advocating for funding for social work students, programs, and loan forgiveness. UMHCA must be engaged in this process to ensure these same provisions for CMHCs, MFTs and other mental health professions in order to meet the needs of Utah public.

         2. Conversion therapy ban action: WATCH: After the legislature failed to prohibit conversion therapy for minors, the governor has asked the Psychological Association to develop rules for professional associations regarding conversion therapy-- that it is "not helpful, can be harmful, and should be prohibited."

         3. Internet Services, Email provider: Xmission needs a letter requesting continuation of donated services, screen shot of recognition, example of newsletter recognition HOLD

         4. Internet marketing/Business sponsorships/partnerships (discussion) What more can UMHCA do to make members aware of partnerships with CPH & Associates insurance for liability?

         5. AMHCA Membership: Should UMHCA take a lead role on the national front to promote a "top down- no choice" approach to national membership?

2. Update on Current Projects
   1. Open board positions/nominees
      1. President-elect position - Dennis Tucker has accepted nomination; Anna Lieber is considering nomination; Ellen Behrens declined nomination - HOLD
      2. Vice President-No update on  Scott Carter's decision
      3. Board - Nominee: Terri reported that she spoke with Jenn Zeuchner. Jenn is willing serve on the board in whatever capacity needed. She is particularly interested in PRMM and GBAB
   2. Internship List: Focused on the needs of local online students (Walden and Capella). Per Gray, Online programs are CACREP accreditted; list and coordination of sites and vetting in process by Graduate Student & Emerging Professionals Committee (GSEP) 
   3. Strategic Planning - HOLD
   4. Attorney subscription - (On deck to work with Joseph Jardine)
   5. Attorney to "sue for parity" (Update) - Attorney Eric Johnson will be consulted to assist with this,  possibly on a retainer, perhaps starting with the VA psychologist with bias against hiring CMHCs.
3. Items for Vote
4. Budget Changes
5. Suggestions from Board.

2. Legislative & Public Policy Committee. (LPPC)

1. New Projects
2. Update of progress.
3. Items for vote.
4. Budget Changes
5. Suggestions from Board.

3. Education & Conference Committee (EACC)

1. New Projects
2. Update of progress
   1. Fall Conference registration online, October 18 noon-5 at Westminster on the Draw
   2. Purchased the dopl email lists for lmfts, lcsws and cmhcs. Sent conference PR emails out to thousands of therapists in Utah.
      
   3.  Westminster is providing snacks and drinks for the afternoon.  Janine Wanlass  (Ethics) and Anna Lieber (Suicide)  are presenting.
      
   4. Currently finalizing the CE application online.  We've made some changes to promote ease of use and clarity, but it is essentially what we presented to the board earlier this summer.  Once its ready to post publicly, we will have a nice revenue stream from that. 
      
3. Items for vote.
4. Budget Changes
5. Suggestions from Board

4. Public Relations, Marketing & Membership Committee (PRMM)

1. New Projects
2. Update of progress
3. Items for vote.
4. Budget Changes
5. Suggestions from Board.

5. Professional Partnership & Associate Partnership Committee (PPAC)

1. New Projects
2. Update of progress
3. Items for vote.
4. Budget Changes
5. Suggestions from Board.

6. General Board & Advisory Board Committee (GBAB)

1. New Projects
   1. Observation: No room in mini-conference for Peer consultation, therefore save it for larger conference.
   2. Continual recruitment email for peer consultation group, every three months. 
   3. Continual recruitment email for GBAB committee.
   4. Continual retention of members who have expressed interest in the committee.
   5. Need for one to two confederate volunteers to buffer the ranks and ease tension for new attendees.
2. Update of progress: 
   1. Peer consultation meeting.
      1. GBAB Statement/Student participation: Statement will be revised and will include a statement advising students that they are responsible for notifying their supervisor of their involvement in the Peer Consult Groups. UMHCA will have no oversight responsibility. For example: "Students participating the UMHCA Peer Consultation Group are solely responsible for notifying their clinical supervisor."
      2. Ethics and professionalism of participants: A statement will be added to the Indemnification agreement that states (for example): "Clinicians will personally ensure ethical content and professional expression and safeguard the professional decorum of the peer process with self-restraint and mutual accountability."
      3. Additional statement to be added to indemnification: "The views expressed by individual participants in the Peer Consultation Group are not representative the views of Utah Mental Health Counselors Association."
3. Peer consultation group 'live session' in conference, do we need to fill a proposal?
4. Items for vote.
5. Budget Changes.
6. Suggestions from Board.

VI. Business of Governing Officers.

1. President
2. Vice President
3. Secretary
4. Treasurer Report
   1. Paypal: $4,720.93
   2. Checking: $15,136.90
   3. Savings: $1,622.64
   4. Total: $21,480.47
   5. August Income: $655.52
   6. August Expenses: $655.61

VII.  Changes done to By-laws.

VIII. Nomination for Committee Chairs

IX.  Volunteer Updates

X. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

August 10th 2019 Agenda

July 13th 2019 Agenda

Start: 

End: 

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary 
• Dennis Tucker, LCSW, Treasurer 

Board Members

1. Ellen Behrens, Phd, EACC Chair
2. Jordan Briggs, ACMHC, LPPC Dual Chair 
3. Paul Callister, Past President
4. Scott Carter, LCMHC, LPPC Chair
5. Anna Lieber, Graduate Student Chair
6. Terri Goldstein, ACHMC, EXEC Chair
7. Gray Otis, LCMHC, Presdential Advisor
8. Dennis Tucker, LCSW, GBAB Chair
9. Julie Tucker, LCMHC, PRMM Chair
10. Sandi Williams, LMFT, PPAC Chair

• Ellen Behrens, Phd, EACC Chair     

Do we have a Quorum, 5 voting members in attendance? YES/NO

III.          Secretary - Call to Ratify Notes from June

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month & Related Votes

V. Committee Updates & Votes

1. Executive Committee
   1. Executive Committee did not meet in July. 
   2. New Projects or Concerns
   3. Update on Current Projects: Work on current projects continued. Tables and chairs were purchased. Internet service is in place.
   4. Items for Vote
      
   5. Budget Changes
   6. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects or Concerns
   2. Update on Current Projects: Rule 4-903 Comments
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects
   2. Update on Current Projects
      1. Fall Mini-Conference (September):
         1. Continue 2 hours Ethics and 2 hours Suicide training
         2. We want to ask Anna Lieber to do the suicide training and Janine Wanlass to do the ethics training.  Their evaluations from the Annual conference were very good!
         3. Host at Westminster in early-mid September (allows 2 weeks to email CE certificates before license renewals are due)
      2. Annual Conference (March)
         

August 1-Nov1 Post Call for Proposals on Website/Social Media. Include Save the date & booth rental Info

Dec 1 – Dec 31 Committee selects presenters, builds schedule, and request CE from LMFT and UT-NASW

Early January – Post Conference flyer and schedule on website and social media and do first Dopl email blast to all 3 professional associations

February – Second dopl email blasts to all 3 professional association

2.  Venue: Committee members agree to call a conference center and report to Ellen via email by July 8 pricing for the following:

3.  Dates: any time in March, Friday 9-5; Saturday 9-12

4.  Attendees: Target of 150-200 people

5.  Venue Requirements:

1. FR from 8-1, Banquet Hall for opening, keynote, and lunch catered by the venue (get buffet and brown bag pricing).

2. Friday from 1-5, 4 rooms each holding 50-60.

3. Saturday from 9-12, 3 rooms each holding 50-60

4. AV support & projectors

5. Registration space and vendor tables (guessing up to 12 vendors)

6. Parking

7. Water, Tea, Coffee and light snacks for check-in time and breaks

6.  Budget: Pens & Pads, Venue, Dopl mailings (1 in Fall and 2 in winter for CMHC, LCSW, LMFT)

3.  Co-Chair for Committee: Carrie nominated for co-chair

4.  CE Applications for organizations that want to offer UMHCA approved CE: Ellen will draft the CE Application and Fee structure and will submit to Board for approval. Jim said website can support on line payments for CE application

1. Caroline Graham for co-chair.
2. CE Approval for Organizations (Forms provided)

1. Budget Changes
2. Suggestions from Board

5. Public Relations, Marketing & Membership Committee (PRMM)

1. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
2. General Board & Advisory Board Committee (GBAB)
   1. New Projects or Concerns
      1. PRMM's requested assignments: 
         1. Update Welcome letter - done 26Jun19
      2. GBAB blog submission
         1. How often? 
         2. Make year assignments now?
      3. Continual recruitment email for peer consultation group, 
         1. every three months
      4. Continual retention of members who have expressed interest in the committee
      5. Ideas: a) peer consultation break out session for conference? Could be an ethical CE. One model peer group vs multiple break outs, b)
      6. Of Future interest":
         1. Monthly CEU webinar on current events in mental health world
   2. Update on Current Projects
      1. Peer Consultation Group -
         1. The monthly meetings are being had
         2. The procedures are followed
         3. Areas for improvement:
            1. Dire need for better internet as we've consistently had problems seeming due to range limits.
            2. Attendance can improve, but not the focus till we get internet issue addressed
         4. Possible solutions:
            1. Better internet through: 
               1. Wifi range extender
               2. Move the group the the UMHCA office and use their wifi
            2. Attendance: improve the gotomeeting experience and they will come
               1. Then we can retain those once interested
               2. Then we can expand to others in UMHCA
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.
3. Graduate Student Committee (GSC)
   1. New Projects or Concerns
   2. Update on Current Projects
   3. Items for Vote
      
   4. Budget Changes
   5. Suggestions from Board.

1. 1. President
   2. Vice President
   3. Secretary: logistics and documentation
   4. Treasurer Report on Income and Expense
      1. July 13 - current balance Checking: $7,970.10. This time last month we had: $10,127.99
         1. Major monthly expenses:
            1. PRMM projector & equipment etc. -1,097.22
            2. UMHCA tables & chairs : -$739.48
         2. July 13 - current balance money market: $1,622.08
            
2. Changes done to By-laws.
3. 1. Next step
4. Nomination for Committee Chairs
   1. Completed in committee reports.

VI Other Potential Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

June 8th 2019 Agenda

Start: 

End: 

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

Governing Officers

• Julie Tucker, LCMHC, President
• Terri Goldstein, ACMHC, Secretary & EXEC Chair
• Dennis Tucker, LCSW, Treasurer & GBAB Chair

Board Members

• Ellen Behrens, Phd, Education & Conference Chair
• Terri Goldstein, ACHMC, EXEC Chair
• Sandi William, LMFT, PPAC Chair
• Julie Tucker, LCMHC PRMM Chair
• Scott Carter, LCMHC, LPPC Chair
• Gray Otis, LCMHC, Presdential Advisor
• Paul Callister, Past President, Graduate Student Chair

List of Voting Members who are Absent.

• Julie Tucker, LCMHC, PRMM Chair, President
• Dennis Tucker, LCSW, GBAB Chair, Treasurer
• Terri Goldstein, ACMHC, EXEC Chair,* Secretary
• Gray Otis, LCMHC, Presidential Advisor 
• Sandi Williams, LMFT, PPAC Chair 
• Paul Callister, LCHMC, Past President, Graduate Student Chair
  
• Ellen Behrens, Ph.D., Education & Conference Chair
• Scott Carter, LCMHC, LPPC Chair

Do we have a Quorum, 5 voting members in attendence? YES/NO

III.          Secretary - Call to Ratify Notes from November

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

IV.  Unfinished Business from Last Month.

1. None
2. 
   

V. Committee Updates & Votes

1. Executive Committee
   1. New Projects or Concerns
   2. Update on Current Projects
      1. Office Space (Update): Dennis reported that UMHCA has leased an office space for the cost of $343 per month and has paid the first year in advance. Attendees toured the space.
         1. Space was over budget by $43/month.
         2. Best option for Internet not determined.
         3. Bryce will present best options for using the space and furnishings which will be reviewed at July board meeting.
         4. July board meeting will be held in the Conference Room at the location of the UMHCA office.
         5. August meeting will likely be held in the UMHCA space.
         6. Ten chairs and a TV will be purchased in advance of the July board meeting to accommodate overflow.
      2. Attorney subscription (Update) - HOLD
      3. Attorney to "sue for parity" (Update) - HOLD
      4. Dual-chair
         1. Dual-chair structure will be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
         2. Diagram 1: Shows dual-chair structure
         3. Diagram 2: Shows the parameters of a quorom.

            1. The top portion shows the seven committees; the bottom portion shows the five officers (president, pres-elect or immediate past-president, secretary, treasurer, presidential adviser). 

            2. We have a representative quorum at a board meeting when: At least four of seven committees are present AND at least three of five members of the EXEC (officers) are present. **Individuals may hold two (or more) roles and exercise those votes.

   3. Items for Vote
      1. I motion for the board to approve an expenditure of up to $_____ to purchase ten chairs, and a television as noted in item 2.1.3.
      2. I motion for the board to adopt a "dual-chair" be available to any committee that would benefit from having two chairs. Rationale for having two chairs is based on the volume of work/responsibility the committee manages, and distinct areas of separation of duties.
   4. Budget Changes
      1. I motion for an amendment to the budget in the amount of  $_____ to purchase ten chairs, and a television as noted in item 2.1.3.
         
   5. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects
   2. Update of progress.
      1. Copy of Letter
      2. Public Comment Period (Discussion)
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board
4. Public Relations, Marketing & Membership Committee (PRMM)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
5. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
6. General Board & Advisory Board Committee (GBAB)
   1. New Projects
   2. Update of progress
      1. Peer Consultation Indemnification Letter
         1. Does the link work?
         2. Must it be signed or is 'yes' okay?
      2. Ethical Decision-making Models (Discussion)
         1. Model for Ethical Decision Making, Jeri Stevens
         2. Just tell me if this is (Un)Ethical, Jason King
         3. The Practitioner's Guide to Ethical Decision Making         

            1. Identify the problem.

            2. Apply the ACA Code of Ethics. (change to AMHCA Code of Ethics)

            3. Determine the nature and dimensions of the dilemma.

            4. Generate potential courses of action.

            5. Consider the potential consequences of all options and determine a course of action.

            6. Evaluate the selected course of action.

            7. Implement the course of action. 

         4. 8. Document that the consultation has occurrence

   3. Items for vote.
      1. It is proposed that we adopt the Practitioner's Guide Ethical Decision Making as the official peer consultation group ethical decision making model, provided that we adopt the AMHCA code of ethics over the ACA, and provided that the 8th step of documentation is also included. 
         1. Motioned by Dennis Tucker
         2. Seconded by _____________?
   4. Budget Changes.
   5. Suggestions from Board.
7. Graduate Student Committee (GSC)
   1. New Projects
   2. Update of progress: Meeting of 6-7-19.
      1. Paul is stepping down as the chair of the Graduate Student Committee. It has been an honor to be in this position.
      2. Paul is nominating Anna Lieber to be the chair of the Graduate Student Committee. She has expressed willingness to serve in this position.
      3. The Graduate Student Committee continues to prepare to visit CMHC programs this fall to let students know about UMHCA.
      4. The committee is also preparing to contact online CMHC schools who may have students from Utah. 
      5. The committee is considering offering a scholarship for CMHC graduate students. The executive committee recently gave us feedback that we need to demonstrate that a scholarship is appropriate for a 501(c)6 organization. We will work on this and bring it back to the UMHCA board. 
      6. The GSC is working on adding "emerging professionals" to the proposed bylaw changes for the proposed Graduate Student and Emerging Professionals Committee" and will bring this back to the UMHCA board.
   3. Items for vote.
      
   4. Budget Changes.
   5. Suggestions from Board.

VI.    Business of Governing Officers.

1. 1. President
   2. Vice President
   3. Secretary
   4. Treasurer Report on Income and Expense
      1. It was verified the the numbers presented at the last board meeting included a large rollover amount from the transition of accounting systems.
      2. Balances of of June 7
      • PayPal: $11,787.00
      • Checking: $14,941.22
      • Savings: $1,621.83
      • Total: $28,350.05
      • Income (May): $508.48
      • Expenses (May): $178.32
      • Net income (May): $330.16
2. Changes done to By-laws.
3. 1. List developed of ratified items that need to be added to the Bylaws.
   2. Graduate Student Committee is working on a revision to include emerging professionals.
4. Nomination for Committee Chairs
   1. Graduate Student Committee: Nominee: Anna Lieber 
   2. Legislative & Public Policy Committee- Dual-chair nominees: Jordan Briggs,  Jenn Zeuschner
      
   3. President-elect: Ellen Behrens, Ph.D., LCMHC, Dennis Tucker, LCSW
5. Volunteer Updates

VII. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

VIII. Secretary to Close the meeting.

May 11 2019 Agenda

April 13 2019 Agenda

       Data from Annual Conference March 15-16, 2019

Conference Sessions:  30

Presenters:  42

Maximum room capacity: 179

Goal registration: 150

Registered: 151

Attending: 135 (89%)

Of attending: 

        Members: 59

        Non-members: 47

        Students: 29

Conducted de-brief meetings after both conference days. Based on those meetings,  Jim drafted a list of suggestions for next year's conference.  

CE Certificates emailed on 3/25/19 (by Jim)

Presenter Feedback emailed on 4/12 (by Jim and Jonah)

Many thanks to the Education and Conference Committee for all their time and efforts!  It was a fabulous event.  We have a great team!

3. Items for vote.  None

4. Budget changes. None.  

5. Suggestions from Board

February 9th 2019 Agenda

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

• Julie Tucker, LCMHC, PRMM Chair, President
• Dennis Tucker, LCSW, GBAB Chair, Treasurer
• Terri Goldstein, ACMHC, NCC EXEC Chair,* Secretary
• Gray Otis, LCMHC, Presidential Advisor 
• Sandi Williams, LMFT, PPAC Chair 
• Paul Callister, LCHMC, Past President, Graduate Student Chair
  
• Ellen Behrens, Ph.D., Education & Conference Chair
• Scott Carter, LCMHC, LPPC Chair

III.          Secretary - Call to Ratify Notes from November

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

1. Executive Committee
   1. New Projects or Concerns
      1. Report on Initial Meeting
   2. Update on Current Projects
      1. D & O Insurance: 1st quote $856/annually
      2. Inurements
         1. IRS document available for those interested

         2. Checking with AMHCA on the acceptability of UMHCA to pay the national membership fee for its president

         3. Banner advertising pilot

         4. Being explored: limited attorney services, monthly Peer Staffing events (hosted by GBAB/CEUs to be explored)

         5. inurements already ratified by the board, including waiving membership and conference fees for board members and committee chairs.

   3. Items for Vote
   4. Budget Changes
   5. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects.  None
   2. Update of progress. 
      1. Annual Conference registration and conference marketing update from Jim.  Our goal, over the next month, is a social media blast and email blast promoting the conference.  
      2. We have 5 rooms booked in the Marriott Library.  The total cost is $550 (may need to add $50 for parking, waiting word from the U of U).  (Thanks to Dr. Uma Dorn for her help)
      3.  We have 25 sessions confirmed, delivered by 38 mental health therapists.  We have 7 CE hours for Ethics, 4 CE hours for suicide, and 7 CE hours for Marriage/Family, the remainder of CE hours are in the General Clinical track. 
      4. Jim has been working on the Program, which is largely complete.
      5. Ellen will file the CE application with UT-NASW this week, pending a check for $140.00 (board approved).  We will not apply to NBCC because the cost is prohibitive ($650) this year. (Note:  next year we can get ongoing provider status for $800, for which we need to have 2 prior years of documented conferences.)  Sandi is exploring CE application processes for UAMFT, but has not received responses to her inquires.  
      6. Please sign up to "host" some sessions.  Add your name to the google doc schedule in open time slots.  
      7. Jordan will coordinate with volunteers to provide snacks and beverages, as per the schedule, posted in a google doc.  
      8. Bek will coordinate lunches.  
      9. University sponsors:  We have invited the Univ of Phoenix and U of U.  Awaiting replies.   Westminster has agreed to sponsor the programs.  
      10. Reminder about the "Conference Dress Rehearsal",  for all committee members, Julie, and the PRMM on Wednesday, March 13 at 8:30 PM.  At that time we will review the procedures, roles, and schedule.  
      11. The committee asked the Grad student committee to consider coordinating the Grad Student poster sessions, held during lunch.  (Non-CE granting time slot).  We forwarded them a flyer they can use, if they chose.  
   3. Items for vote.  None
   4. Budget Changes  None
   5. Suggestions from Board
4. Public Relations, Marketing & Membership Committee (PRMM)
   1. New Projects
      1. Conference Program 
      2. Name Tags
   2. Update of progress
      1. Financial Update for Annual conference
      2. Marketing for Annual Conference
         1. Email updates
         2. Facebook
         3. Membership Drive
   3. Items for vote (none)
   4. Budget Changes (none)
   5. Suggestions from Board.
5. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
6. General Board & Advisory Board Committee (GBAB)
   1. New Projects
      1. March 1st updated "Welcome Letter" . 
      2. Peer review groups
         1. How often? Monthly
         2. How to get started?
         3. How to advertise? Conference
      3. GBAB blog submission: when? 
   2. Update of progress
      1. 'Hot Topics' keep coming. 
   3. Items for vote.
      1. Peer review guidelines to be presented for UMHCA support next time? Motion put forth to empower GBAB to so do. Vote was unanimous. 
   4. Budget Changes.
   5. Suggestions from Board.
      1. Ellen said wait till after insurance is obtained. Disclaimer required. UMHCA sanctioned. Ethics followed. guide lines to set. 
7. Graduate Student Committee (GSC)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.

1. 1. President
   2. Vice President
   3. Secretary
      1. Mailing address and mail box: UMHCA, #305, 5442 S 900 East, Salt Lake City, UT 84117

      2. Voice number: (385) 240-1813

      3. Document management/Archiving history

      4. Policies & Procedures 
   4. Treasurer Report on Income and Expense
      1. Monthly 45-minute meetings set up
      2. Essential access being worked on: bank account access, Quickbooks access,  merchant account, essential information access via google drive with permissions and passwords.
      3. Plan is to use Bryce P. for balancing of the books, etc. 
2. Changes done to By-laws.
3. Nomination for Committee Chairs
4. Volunteer Updates

VII. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.

January 12 2019 Agenda

  I.          Call to Order by Secretary

II.          Welcome to ALL in attendance By Secretary.

1. Welcome those in attendance through Webinar.
2. Recognition of ALL Board members in attendance

• Julie Tucker, LCMHC, President
• Vice President & EXEC Chair*
• Dennis Tucker, LCSW Tresurer & GBAB Chair
• Terri Goldstein, ACMHC, Secretary
• Gray Otis, LCMHC, Presidential Advisor & PPAC Chair 
• Paul Callister, Past President, Graduate Student Chair
  
• Ellen Behrens, Ph.D., Education & Conference Chair
• Trevor Earl, LCMHC, GBAB Chair
• Scott Carter, LCMHC, LPPC Chair

III.          Secretary - Call to Ratify Notes from November

1. Secretary to call for motion to ratify meeting notes from last month.
2. Secretary to give the floor to the President.
3. Meeting Called to Order

1. Executive Committee
   1. New Projects or Concerns
   2. Update on Current Projects
   3. Items for Vote
   4. Budget Changes
   5. Suggestions from Board.
2. Legislative & Public Policy Committee. (LPPC)
   1. New Projects
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
3.  Education & Conference Committee (EACC)
   1. New Projects.  None.
   2. Update of progress.
      1. Discussed Conference Facilities
         1. 4 rooms (capacity 93,93,40,40) plus auditorium (capacity 175).
         2. Fees $750 plus auditorium tbd.  Includes AV
         3. Cap attedance at 175 for now
         4. Approved Jim's map of facilities for inclusion in program and slides
         5. Rooms have VGA and HDMI connections.  Presenters will need to use those to connect their laptops to projectors.  We will have 4 available, one for each room, but its best that presenters bring their own to ensure "connections". Ellen will do that
      2. Approved Jim”s video/slide to show during conference
         
         1. We will project it in a loop, in the auditorium during breaks, lunch, and open times.
      3. Approved Conference Program:
         1. Viewed Program and approved it
         2. Westminster agreed to sponsor the conference programs ($200 donation)
         3. Agreed to recommend that we purchase colored pencils to accompany the programs ($200).
            1. Ellen and Paul will invite university sponsors to pay for pencils.
      4.  Tentative Schedule 
         1.  https://docs.google.com/spreadsheets/d/1CE3C-m2jDj5c_VtCR2lkt8JGryeLpwyXSwt-YvEl7Bg/edit?usp=sharing  
      5.  Presenters:  
         1. 22 -25 needed

   3. 11 confirmed presenters; 6 pending invitations

      Board members are asked to present twice:  Opening Session on March 15 at 9- 9:30 ( introductions and welcome) and Closing Session on Saturday March 16 at 11:00-11:50 (highlight your committees goals and projects).

       Committee members agreed to invite 1-2 presenters in the next week. We want to secure invited presentations by end of January.  At that point, we will begin a social media blast announcing our presenters and conference. A sample email invitation was provided.  And an online doc to log presentations was shared.

      Ellen will email all presenters in Feb to notify them of their time slot, remind them to submit their slides by March 5 as well as to bring a laptop with connectors (or advise us if they will need a VGA or HDMI connector).  

      Jim will email all participants their certificate of CEs after the conference.  

      6. Snacks/ drinks: 

      Jordan volunteered to purchase and manage drinks and snacks for the conference.  We will ask Julie for some volunteers to help with snacks.

      7. Approve Friday lunch:  

      Terri has confirmed Apple Spice Junction will deliver.  Lunch = $8.99.  Options: Turkey, Chicken Salad, Veggie.  Badges will have a code on them noting the selection made via registration form.

      
      

      8.  Discussed use of code words for conference attendance verification.

      We noted that the beta test of the code word system was problematic at the Fall mini-conference.  Some participants became quite irritated with the process, due to operator errors, confusion over code words, variability in devices, internet connection problems. Jim needed to manage some of those issues via individual emails and manually keying hours.  Presenters or Hosts would likely have a hard time remembering and managing codes.   Our concern is that these issues will increase 20 fold, given that we will not only have 2 sessions, but at least 22 sessions.  We recognize the need to keep attendance though.   We therefore proposed and agreed that instead, we want to have "Hosts" in each session who will ensure all attendees sign in to the session.  During the session the Host will log onto a SurveyMonkey account to type in the attendees.  The Host will also help should issues arise with AV or the room.  

      9.  We scheduled a pre-conference GotoMeeting, for all committee members, Julie, and the PRMM on Wednesday, March 13 at 8:30 PM.  At that time we will review the procedures, roles, and schedule.  

   4. Items for vote.  
      1. Do we need to vote on the attendance policy?  If so it is this:  We propose to have "Hosts" in each conference session who will ensure all attendees sign in to the session.  During the session the Host will log onto a SurveyMonkey account to type in the attendees' names.  Doing so will verify attendance and enable IT (aka Jim) to easily tabulate hours for the certificates.   
   5. Budget Changes
   6. Suggestions from Board.
4. Public Relations, Marketing & Membership Committee (PRMM)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes
   5. Suggestions from Board.
5. Professional Partnership & Associate Partnership Committee (PPAC)
   1. New Projects.
   2. Update of progress.
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.
6. General Board & Advisory Board Committee (GBAB)
   1. New Projects
      1. Monthly "Did you Know Points", such as: 
         1. Did you know there's a current law suit that seeks to dismantle the ACA (Texas v. United States)?
         2. Did you know House Democrats are seeking authorization to intervene in ACA lawsuits?
         3. Did you know the surgeon General has issued a rare advisory against the “Epidemic” of Youth vaping?
         4. Did you know that anxiety & depression have been found to be predictors of poor future health?
      2. Wondering about the results of the interest survey
   2. Update of progress
      1. Eye on future assignments, such as: 
         1. March 1st "Welcome Email Update"
         2. March 2019 GBAB's blog
   3. Items for vote. None. 
   4. Budget Changes. None. 
   5. Suggestions from Board.
7. Graduate Student Committee (GSC)
   1. New Projects
   2. Update of progress
   3. Items for vote.
   4. Budget Changes.
   5. Suggestions from Board.

1. 1. President
      1. Motion to eliminate the VP position and have the secretary run the Executive Board.
      2. Trevor has resigned.
      3. Nomination of President Elect to be placed in office March 2019.
      4. Co-Chairs, I would like each committee to pick a co-chair. I would like to submit we should be able to use any person in their gradute program on up as a co-chair. The chair will be the licensed vote and the co-chair can vote under the direction of the chair. I would like to change this distinguishment in the Bylaws.
   2. Vice President.
   3. Secretary
   4. Treasurer Report on Income and Expense
      1. Bank accounts have been changed.
2. Changes done to By-laws.
3. Nomination for Committee Chairs- Terri Goldstein
4. Volunteer Updates- Jenaveve Tucker

VII. Other Potential UMHCA Issues

1. Open to floor for discussion
2. Any issues not already discussed above.